Administrative Specialist — Billing & Ops Support

2240 Service Experts Heating & AC LLC; Upper Darby (Delaware County); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

PTO 24 days first year

Medical/Dental/Vision Insurance

401(k) Retirement Savings Plan with 4%

Life Insurance

Disability Insurance

Supplemental benefits

Job summary

2240 Service Experts Heating & AC LLC is seeking an Administrative Clerk to provide general administrative and clerical support at the Upper Darby, PA location. You will use various systems to handle routine tasks under supervision with some latitude for decision making.

Responsibilities include handling calls, cash logs, purchase orders, invoicing, and HR/payroll-related documentation. The role requires 0–2+ years of clerical or accounting experience and familiarity with MS Office.

Qualifications

• High school diploma or equivalent with 0–2+ years experience in clerical or accounting tasks.
• Knowledge of general administrative practices and procedures.
• Ability to learn and follow company processes.

Responsibilities

• Answer calls and route to appropriate person.
• Handle petty cash deposits and maintain cash log.
• Process deposits and mail/documents per procedures.
• Enter information to create purchase orders with approvals.
• Maintain inventory usage records and reconcile invoices.
• Process warranty claims and return goods authorization forms.
• Review timesheets for accuracy and approvals.
• Ensure timely billing and accounts receivable activities.
• Maintain center tickets and monthly reports.
• Prepare HR documents and payroll-related forms.
• Produce system reports for month/quarter/year-end closes.
• Follow SOX procedures and represent the company professionally.
• Attend to other duties as needed.

Skills

Administrative support

Clerical tasks

Data entry

Customer service

Education

High school diploma

Tools

Microsoft Office

Job description

2240 Service Experts Heating & AC LLC is seeking an Administrative Clerk to provide general administrative and clerical support at the Upper Darby, PA location. You will use various systems to handle routine tasks under supervision with some latitude for decision making.

Responsibilities include handling calls, cash logs, purchase orders, invoicing, and HR/payroll-related documentation. The role requires 0–2+ years of clerical or accounting experience and familiarity with MS Office.