Administrative Assistant I: Billing, HR & Office Ops

2240 Service Experts Heating & AC LLC; Town of Clifton Park (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

2240 Service Experts Heating & AC LLC is seeking an administrative/clerical support role responsible for general office tasks and standardized processes at the Clifton Park location. You will handle calls, mail, purchasing, cash handling, and basic HR/payroll-related documentation with a strong focus on accuracy and confidentiality.

Ideal candidates will have a high school diploma, experience in clerical work, and solid skills in Word, Excel, and Outlook.

Qualifications

• High school diploma or equivalent is required with about 1 year of clerical or accounting experience.
• Familiarity with administrative practices and confidentiality is essential.
• Able to learn company processes and maintain organized records.
• Strong written and verbal communication and ability to work under pressure.

Responsibilities

• Answers telephone and routes calls to the appropriate person.
• Sorts and opens mail, orders office supplies, and maintains files.
• Disburses petty cash and reconciles expenditures monthly.
• Processes deposits and mails or faxes receipt details to designated personnel.
• Creates purchase orders and obtains management approval per procedures.
• Maintains inventory usage spreadsheets and reconciles invoices to orders.

Skills

Administrative skills

Attention to detail

Customer service

Communication skills

Multitasking

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

2240 Service Experts Heating & AC LLC is seeking an administrative/clerical support role responsible for general office tasks and standardized processes at the Clifton Park location. You will handle calls, mail, purchasing, cash handling, and basic HR/payroll-related documentation with a strong focus on accuracy and confidentiality.

Ideal candidates will have a high school diploma, experience in clerical work, and solid skills in Word, Excel, and Outlook.