Administrative Assistant I-Geriatric and Palliative Care

Mount Sinai Health System; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

Mount Sinai Health System is seeking an Administrative Assistant I to provide comprehensive administrative support for a department. You will assist the supervisor with routine personnel, budget and operational tasks, serving as a liaison between staff and management.

Responsibilities include preparing minutes, drafting and formatting materials, arranging meetings and travel, processing purchases and reimbursements, screening mail and calls, and maintaining files.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED with two years of related experience.
• 2–3 years administrative or medical office experience required.

Responsibilities

• Provides administrative support for one or more individuals, a department or division.
• Assists supervisor in routine personnel, budget and other operational details.
• Assists in planning and logistical coordination of meetings and office activities, forums and conferences.
• Drafts, edits and formats materials such as flyers, leaflets and letters.
• Prepares minutes of meetings, agendas and correspondence; transcribes dictation as needed.
• Processes purchase orders, change orders, check requests and petty cash vouchers; handles reimbursements.
• Makes travel arrangements and prepares travel reimbursements and expense reports.
• Screens and prioritizes incoming mail and routes issues to appropriate staff.
• Screens telephone calls and refers inquiries to appropriate personnel.
• May screen and schedule patient appointments and track patient billing for submission.
• Maintains employee and/or patient files; may assist in payroll processing and PTO tracking.
• Tracks expiration dates of staff licenses and notifies staff accordingly.
• Performs other related duties.

Education

Associates Degree in Secretarial Science or related field

HS/GED plus two years of related experience

Job description

The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head.

Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.

Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.

Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.

May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters.

May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.

Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff

Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).

Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.

May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

May maintain employee and/or patient files.

May assist in processing payroll and/or maintaining the PTO system for the department.

May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.

Performs other related duties.

Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).

2-3 years administrative or medical office experience required