Clinical Administrative Assistant

Fresenius Medical Care; Town of Florida (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Fresenius Medical Care is seeking a Secretary/Receptionist to provide general clerical support for the department and management. The role includes preparing business documents, assisting with scheduling, maintaining calendars, and greeting visitors.

The position requires 1–2 years of related experience, proficiency in Microsoft Office, and strong interpersonal and communication skills, with a pleasant telephone manner.

Qualifications

• High School Diploma required.
• 1–2 years related experience.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Responsibilities

• Prepare business correspondence, memorandums, reports and training materials.
• Assist with scheduling and maintain calendars.
• Greet visitors and direct to appropriate location or person.
• Establish and maintain filing systems and basic databases.
• Record minutes of meetings and distribute documents.
• Sort and distribute mail and maintain office supplies inventory.

Skills

Microsoft Office

Scheduling

Interpersonal skills

Telephone etiquette

Clerical procedures

Education

High School Diploma

Tools

Calendar management

Job description

Purpose and Scope

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

Principal Duties and Responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

Physical Demands and Working Conditions

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High School Diploma required

Experience and Required Skills

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans