Administrative Assistant II — Reception, Data & Notary

FALL CREEK FARM & NURSERY; Wichita Falls (TX); On-site; USD 379,000 - 528,000; Full time

Benefits offered by this job

100% paid employee health insurance

Defined benefit pension plan

Generous time off benefits

Job summary

Texas Health and Human Services Commission (HHSC) seeks an Administrative Assistant II to perform routine administrative support for the MaxSecPsych Direct Care area at Wichita Falls State Hospital. The role includes timekeeping, requisitions, mail processing, and data entry, while maintaining filing systems and responding to inquiries.

The position requires ensuring confidentiality, preparing calendar information, and assisting with department reports and notary duties as needed.

Qualifications

• 18 months experience in an office setting performing administrative duties.
• ≥24 months experience using Microsoft Outlook, Excel, Word, PowerPoint, Teams.

Responsibilities

• Serves as receptionist for the program administrative office; answers and directs routine inquiries, greets visitors, and maintains confidentiality.
• Produces and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records and other forms; prepares department program reports.
• Maintains filing and data systems; handles mail, supplies, and scheduling; processes requisitions and calendar events.
• Performs routine clerical duties; notary duties and assists training clerks as needed.
• Supports disaster response or COOP activation and may rotate shifts or locations.

Skills

Microsoft Office

Job description

Texas Health and Human Services Commission (HHSC) seeks an Administrative Assistant II to perform routine administrative support for the MaxSecPsych Direct Care area at Wichita Falls State Hospital. The role includes timekeeping, requisitions, mail processing, and data entry, while maintaining filing systems and responding to inquiries.

The position requires ensuring confidentiality, preparing calendar information, and assisting with department reports and notary duties as needed.