Administrative Assistant I, Environmental Programs

State of Florida; Tallahassee (FL); On-site; USD 35,000 - 36,000; Full time

Benefits offered by this job

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Job summary

State of Florida is seeking an Administrative Assistant I to provide in-office support for the Environmental Protection agency in Tallahassee. The role involves coordinating program activities, preparing agendas and materials, and ensuring timely documentation and compliance across divisions.

The position requires strong clerical skills, proficiency with Microsoft Office, and the ability to manage multiple tasks while maintaining professional communication with staff, vendors, and partners.

Qualifications

• Two years of verifiable related experience; degree can supplement.
• Valid Driver’s License required.
• Experience in administrative and clerical procedures.

Responsibilities

• Coordinate and process purchasing requests for the Division; track POs and follow up on requests.
• Monitor the Division’s Shared Services mailbox and manage communications and scans.
• Set up new hire workspaces, maintain onboarding materials, and welcome cards for new employees.
• Assist with workspace organization and coordination of facilities-related requests.
• Review scanned documents for accuracy and coordinate IT edits in databases.
• Answer calls and route to appropriate staff; provide general information and assistance.
• Handle mail distribution and provide basic clerical tasks like copying, scanning, and filing.
• Perform other duties as assigned.

Skills

Administrative procedures

Purchasing processes

Data entry

Customer service

Communication skills

Teamwork

Independent work

Telephone etiquette

Note taking

Proofreading

File organization

Planning and prioritizing

Office equipment operation

Professional correspondence

Education

Two years of related experience (required)

Valid Driver’s License

Tools

Microsoft Office Suite

Job description

State of Florida is seeking an Administrative Assistant I to provide in-office support for the Environmental Protection agency in Tallahassee. The role involves coordinating program activities, preparing agendas and materials, and ensuring timely documentation and compliance across divisions.

The position requires strong clerical skills, proficiency with Microsoft Office, and the ability to manage multiple tasks while maintaining professional communication with staff, vendors, and partners.