Operations Office Manager & Administrative Assistant

State of Florida; Tallahassee (FL); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

No state income tax

Health insurance

Florida retirement plans

Job summary

State of Florida is seeking an OPS Administrative Assistant I in Tallahassee to support the Bureau Chief and management team. The role emphasizes maintaining office operations, coordinating meetings, and handling special administrative projects with independent judgment to meet deadlines.

The incumbent will manage correspondence, perform data analysis, and assist with staffing processes, purchasing, and travel arrangements.

Qualifications

• Two (2) years of experience in administrative or clerical work.
• Associate degree can substitute on a year-for-year basis.
• Preference for MFMP or Human Resources experience.

Responsibilities

• Serve as office manager and assistant to the Bureau Chief and managers.
• Coordinate Bureau-wide activities, leave, and priority tasks.
• Ensure continuity of office work in the Bureau Chief's absence.
• Prepare correspondence and administrative reports.
• Coordinate purchasing, personnel, travel, and IT requests.
• Research and compile information for meetings and background material.

Skills

Administrative principles

Office procedures

Data collection

Effective communication

Independent work

Education

Associate degree

Tools

MFMP

Job description

State of Florida is seeking an OPS Administrative Assistant I in Tallahassee to support the Bureau Chief and management team. The role emphasizes maintaining office operations, coordinating meetings, and handling special administrative projects with independent judgment to meet deadlines.

The incumbent will manage correspondence, perform data analysis, and assist with staffing processes, purchasing, and travel arrangements.