Administrative Assistant I - Data, HR & Operations Support

My Florida Families; Ocala, Northern (FL, KY); Hybrid; USD 28,000 - 42,000; Full time

Job summary

My Florida Families is seeking an Administrative Assistant I in OCALA, FL. This role provides essential administrative support to the Operations and Program Manager and the Program Management Director, handling reports, travel, and records while safeguarding sensitive information.

The position requires a High School Diploma and strong knowledge of office procedures, data collection, and communication. You will coordinate meetings, prepare documents, manage HR actions, and ensure timely

Qualifications

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of data collection methods.
• Knowledge of office equipment and computer software.
• Knowledge of correct grammar and sentence structure.
• Knowledge of effective communication techniques.
• Ability to collect, evaluate and analyze administrative data.
• Ability to prepare correspondence and administrative reports.
• Ability to apply rules, regulations and procedures.
• Ability to plan, organize and coordinate work.

Responsibilities

• Performs a variety of complex office administrative support functions requiring independent judgment.
• Initiates special projects and provides guidance to administration to meet deadlines.
• Coordinates meetings for Operations and Program Manager and Director.
• Prepares correspondence, reports, memorandums and other materials.
• Submits travel requests, reimbursements and security forms.
• Coordinates teleworking and network installations for the administration.
• Manages equipment contracts, change orders, and inventory.
• Assists with hiring processes and performance evaluations.
• Develops tracking systems and prepares reports for review.
• Handles customer complaints and referrals, tracks and follows up on resolutions.
• Participates in required trainings and additional duties as assigned.

Skills

Administrative principles

Office procedures

Data collection methods

Office equipment and software

Grammar and language

Effective communication

Data evaluation and analysis

Report writing

Policy and procedure adherence

Time management

Education

High School Diploma

Job description

My Florida Families is seeking an Administrative Assistant I in OCALA, FL. This role provides essential administrative support to the Operations and Program Manager and the Program Management Director, handling reports, travel, and records while safeguarding sensitive information.

The position requires a High School Diploma and strong knowledge of office procedures, data collection, and communication. You will coordinate meetings, prepare documents, manage HR actions, and ensure timely