Administrative Assistant, Liberal Arts

Wake Tech; Raleigh (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Wake Tech Community College in Raleigh, NC, seeks an administrative support specialist for the Liberal Arts division. The role handles staff, faculty, and public inquiries, prepares travel expense reports, contracts, payroll inputs, and meeting logistics.

Ideal candidate has a high school diploma and at least two years of admin experience, strong MS Office 365 skills, and reliable communication. Occasional campus travel and inventory management are part of the duties.

Qualifications

• High school diploma or equivalent.
• Two years of administrative or clerical work experience.
• Proficient in Microsoft Office 365.

Responsibilities

• Provides administrative support and assistance to the Liberal Arts division staff, faculty, and public.
• Corresponds with internal and external customers providing accurate information.
• Prepares, review, and submit travel expense reports.
• Prepares part-time contracts, contract amendments, and monthly payroll information.
• Schedules and arranges meetings and coordinates necessary materials and location details with events staff.
• Works closely with staff to prepare and maintain student records.
• Supports continuous improvement of processes and participates in college or department committees.
• Assists with ordering supplies and maintaining inventory as needed.
• Assists with preparation of faculty workload calculations.
• Records and distributes meeting minutes.
• Routinely processes forms (travel, expenditure authorizations, etc.), and maintains an inventory of selected institutional forms.
• Prepares full-time temp request forms and non-instructional worksheets for HR to generate contracts; audits time sheets for accuracy for submission to HR.
• Prepares meeting agendas and takes minutes; prepares and distributes copies.
• Delivers and picks up divisional mail from mail room; screens, prioritizes and processes mail.
• Arranges for routine maintenance and repair of office equipment as necessary.
• Manages assignment of resources (keys, computers, furniture, supplies) for division faculty and staff.
• Orders office supplies and forms as needed; reviews and updates supplies inventory levels.
• Communicates with Security on any campus emergencies and with facilities on maintenance issues

Skills

Time management

Communication

Self-motivation

Attention to detail

Education

High school diploma or equivalent

Associate's Degree

Tools

Microsoft Office 365

Job description

This position provides administrative support to the Liberal Arts division.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

• Provides administrative support and assistance to the Liberal Arts division staff, faculty, and public
• Corresponds with internal and external customers providing accurate information
• Prepares, review, and submit travel expense reports
• Prepares part-time contracts, contract amendments, and monthly payroll information
• Schedules and arranges meetings and coordinates necessary materials and location details with events sta?
• Works closely with sta? to prepare and maintain student records
• Supports continuous improvement of processes and participates in college or department committees
• Assists with ordering supplies and maintaining inventory as needed
• Assists with preparation of faculty workload calculations
• Records and distributes meeting minutes
• Routinely processes forms (travel, expenditure authorizations, etc.), and maintains an inventory of selected institutional forms
• Prepares full-time temp request forms and non-instructional worksheets for HR to generate contracts; audits time sheets for accuracy for submission to HR
• Prepares meeting agendas and takes minutes; prepares and distributes copies
• Delivers and picks up divisional mail from mail room; screens, prioritizes and processes mail
• Arranges for routine maintenance and repair of office equipment as necessary
• Manages assignment of resources (keys, computers, furniture, supplies) for division faculty and staff
• Orders office supplies and forms as needed; reviews and updates supplies inventory levels
• Communicates with Security on any campus emergencies and with facilities on maintenance issues

Knowledge, Skills, and Abilities:

• Ability to push, pull, lift, and carry up to 20 pounds of equipment
• Must be self-motivated
• Demonstrated proficiency with Microsoft Office 365
• Must be able to perform all responsibilities in a timely manner
• Must have excellent communication skills: listening, speaking, and writing
• Proven ability to manage time effectively and consistently meet deadlines
• Ability to travel to multiple campuses on occasion as required

Minimum Requirements:

• High school diploma or equivalent
• Two years of administrative or clerical work experience
• Proficient in Microsoft Office 365

Preferences:

• Associate's Degree