Administrative Assistant I - 1st Shift

MSI Express, Inc.; Grand Prairie (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

MSI Express, Inc. is seeking a diligent Human Resources Assistant to support daily HR activities, maintain confidential records, and assist with payroll-related tasks. The role involves aiding recruitment efforts, handling routine inquiries, and ensuring compliance with company policies.

The successful candidate will work closely with the Area HR Manager, coordinating communications, scheduling, and reporting, while upholding discretion and professionalism in all HR initiatives.

Qualifications

• Administrative experience in HR or related field preferred
• Ability to handle highly confidential information with discretion
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities

Responsibilities

• Support daily HR activities and administer company policies and procedures
• Maintain personnel records and payroll-related data
• Coordinate recruitment activities including screening and onboarding
• Assist supervisors with performance management processes
• Prepare confidential reports and maintain filing systems
• Manage calendars, travel arrangements, and expense reporting
• Liaise with payroll, benefits, and other departments to ensure accuracy
• Respond to HR inquiries and act as a central communication point for associates

Job description

Job Description: The Human Resources Assistant is responsible for the daily HR activities within their area of responsibility by supporting, assisting and administrating company’s policies and procedures. In addition to their support responsibilities, individual may be assigned to various human resources initiatives and project teams. Work independently under general direction of the Area HR Manager, providing administrative support including records management, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates. Respond to internal and external HR related inquiries and/or requests by providing assistance when appropriate Redirect HR related calls or distribute correspondence to the appropriate person of the team Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met Liaise with other departments or functions (payroll, benefits etc.) Support the recruitment/hiring process by sourcing candidates, conduct phone screenings, performing background checks, assisting in shortlisting, issuing employment contracts etc. Assist supervisors in performance management procedures Assist in ad-hoc HR projects, like collection of employee feedback Prepare a variety of highly confidential, specialized, and recurrent reports such as personnel data Perform broad range of administrative details of highly confidential nature on a regular basis Maintain filing system including items that are confidential. Establish, maintain, and when necessary, revise supervisor/manager’s files Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports Open and review HR mail and respond to routine inquiries and ascertain which items can be delegated to subordinate manager and compose responses to routine inquiries Require continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel Coordinate high level meetings with MSI associates, business unit-wide meetings, as well as candidate interviews Serve as central communication point for associates on human resource and associate relations items Follow up on all assignments delegated to subordinate manager as to status, completion, etc. Operate office equipment including fax, copiers, printers, binding machines. Perform additional duties as assigned by management

MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are a single-source contract manufacturing and packaging company, delivering innovative engineering solutions from our strategically located network of manufacturing facilities.