Administrative Assistant I

Koniag Government Services; Washington (District of Columbia); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant I to provide essential support to their team in the Metro DC area. This role involves managing calls, travel arrangements, and correspondence, ensuring smooth office operations. The ideal candidate will demonstrate excellent communication and organizational skills, along with proficiency in Microsoft Office Suite. This opportunity promises a competitive compensation package and a supportive work environment, making it an exciting prospect for those looking to grow in their administrative career.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401K with Company Matching

Paid Holidays

Three Weeks Paid Time Off

Qualifications

• Proficiency in Microsoft Office Suite is essential.
• Zero to two years of relevant experience required.

Responsibilities

• Provide comprehensive administrative support to the team.
• Manage travel arrangements and maintain files and records.

Skills

Microsoft Office Suite

Communication Skills

Organizational Skills

Time Management

Education

Associate's Degree

Tools

Office Equipment

Job description

Koniag Emerging Technologies (KET), a Koniag Government Services company, is seeking an Administrative Assistant I to supportKETand our government customer in the Metro DC area.This position is for a Future New Business Opportunity.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Koniag Emerging Technologies LLC is seeking a detail-oriented and organized Administrative Assistant Level 1 to provide comprehensive administrative support to our team. This role is responsible for performing a variety of tasks, including receiving and screening calls and visitors, managing travel arrangements, preparing correspondence, maintaining files and records, and handling time and attendance records. The ideal candidate should possess excellent communication skills, proficiency in Microsoft Office Suite, and a strong understanding of office procedures and protocols.

Please note that this job description outlines the key duties, responsibilities, and qualifications for the Administrative Assistant Level 1 role at Koniag Emerging Technologies LLC. Specific requirements and responsibilities may vary based on the needs of the organization and the specific project or program.

Essential Functions, Responsibilities & Duties may include, but are not limited to:

The Administrative Assistant Level I will be responsible for the following tasks:

• Receive and screen incoming telephone calls and visitors, answering questions regarding administrative and non-technical matters, taking notes, and preparing memos, production requests, etc.
• Input staff members' and witness travel authorizations and vouchers into the Agency's travel system. Monitor authorization and voucher processing through the payment system. Advise staff members on proper travel policies and procedures, demonstrating initiative and good judgment in making arrangements on short notice.
• Prepare and type outgoing correspondence, ensuring format, procedural, and grammatical accuracy, as well as typographical accuracy and necessary attachments. Ensure documents have been cleared by appropriate staff and are procedurally correct. Maintain current knowledge of established procedures for the preparation and clearance of correspondence, action documents, etc., and keep staff members informed.
• Establish, organize, and maintain various files in a comprehensive and easy-to-use manner, ensuring contents can be easily located.
• Establish and maintain accurate Employee Master Time and Attendance Records for assigned employees on a bi-weekly basis. Ensure each pay record is supported by appropriate documentation. Advise staff members on time and attendance policies and procedures. Ensure data is timely and accurately submitted to the National Finance Center. Serve as a liaison with the Human Resources Branch staff in resolving time and attendance discrepancies. Lock all Time and Attendance material in a secure area away from general contact with other employees.
• Arrange for documents to be copied and handle other administrative matters in accordance with general office procedures.
• Make arrangements for meetings, examinations, and depositions, including space, time, etc., and notify attendees. Assemble indicated background material for staff members' use and, as required, attend to take notes and prepare detailed or summary reports of proceedings.
• Receive and read incoming mail, including correspondence, reports, and instructions. Screen out items that the incumbent is authorized to handle, and forward the rest, together with necessary background material, to the appropriate staff members working on the projects.
• Other duties as assigned

Requirements

Education:

• Associate's degree from an accredited institution.
• Work Experience, Knowledge, Skills & Abilities:
• For a position in the U.S., must be a U.S. Citizen or legal U.S. resident; for a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Zero to two years of experience in a relevant field.
• Knowledge of and demonstrated experience using Microsoft Office Suite.
• Knowledge of and skill in the correct usage of English grammar, spelling, punctuation, capitalization, and style.
• Demonstrated experience in using the telephone and voicemail systems.

Desired Skills and Competencies:

• Experience in a government or defense industry environment, with an understanding of relevant regulations and compliance requirements.
• Experience with office equipment (e.g. copiers, fax, postage meters)
• Knowledge of data entry procedures and database management
• Familiarity with common internet applications
• Basic accounting and bookkeeping skills

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at [e-mail] or by calling 703-488-9377 to request accommodation.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com .

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352