Administrative Assistant 3

WMI, Inc.; United States; Remote; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Talent Operations Coordinator to enhance their recruitment processes. This role offers high visibility within a large global organization, allowing you to collaborate with diverse teams and contribute to inclusive hiring practices. You will manage vital hiring logistics, ensuring data accuracy and seamless communication between stakeholders. Join a supportive team that values work-life balance and fosters professional growth while making a tangible impact on the organization’s talent acquisition strategy.

Benefits

Work-life balance culture

Networking opportunities

Collaborative team environment

Qualifications

• 3+ years in business operations or recruiting.
• Ability to manage high volume requests efficiently.
• Strong communication and problem-solving skills.

Responsibilities

• Coordinate end-to-end hiring logistics across teams.
• Maintain hiring requisition data and ensure accuracy.
• Support hiring managers and track recruitment details.

Skills

Business Operations

Recruitment Coordination

Administrative Support

Communication Skills

Problem-Solving Abilities

Attention to Detail

Team Collaboration

Time Management

Tools

Microsoft Outlook

Microsoft Excel

OneNote

Employee Central

iCIMS

Job description

Job Type: Business Support and Administrative

Posted: Friday, May 2, 2025

Job Description

Required Qualifications:
• 3+ years demonstrated work experience in a fast-paced environment in related field (ie business operations, recruiting associates, administrative assistant).
• Ability to manage a high volume of requests/duties efficiently.
• Excellent written and verbal communications skills, solid problem-solving abilities, and strong attention to detail.
• Ability to proactively identify and escalate issues as needed.
• The ability to successfully work in a team environment and build effective working relationships.
• The ability to prioritize and work independently and effectively with an appropriate sense of urgency while adjusting direction in response to quickly changing priorities.
• A high level of integrity with ability to maintain the confidentiality of sensitive information with tact and professionalism.

Job Requirements

• Years of Experience Required: 3-5 overall years of experience in the field.
• Degrees or certifications required: N/A
• Disqualifiers: This is not a typical admin assistant role and is heavily focused on recruitment, operations and program management. Candidates with heavy admin experience will not be the right fit for this role and will be disqualified at the time of shortlisting.

• Best vs. Average: The ideal resume would contain:
- Previous experience in a recruiting coordinator role
- Previous experience as a PM or in operations.
- Knowledgeable in Employee Central and iCIMS

1. Minimum 4 years experience with MSFT tools including - Outlook, Excel , OneNote, Employee Central (preferred), iCIMS (preferred)
2. Minimum 4 years with a background in recruitment or program management.
3. Minimum 4 years experience with Excellent written and verbal communications skills

Typical Day in the Role

Purpose of the Team:
The Talent Operations Coordinators team at Microsoft plays a crucial role in talent acquisition and management. They help reimagine how Microsoft recruits, hires, and retains employees in an ever-evolving work environment. Their focus includes inclusive hiring practices, ensuring the global employee network reflects Microsoft’s mission of empowering everyone to achieve more

This team is looking to expand and have a coordinator aligned to leadership within the org to assist with upcoming PCN requests, headcount data management, notes and Employee Central and iCIMS.

Key projects:
This role will have a tangible impact on an organization of more than 7200 team members (and growing), supporting an aggressive hiring ramp across a diverse global team and developing best practices that streamline their hiring. This person will partner closely with hiring managers, business administrators, and the business operations team both in the US, India and EMEA, to coordinate end to end hiring logistics.

Typical task breakdown and operating rhythm: The role will consist of:
• Creation and maintenance of all hiring requisition data.
• POC for net-new and backfill request/approval process.
• Work in our recruiting systems and cross functionally with recruiters/hiring managers/admins to create requisitions.
• Ensure data accuracy across all systems and make certain appropriate contacts are engaged and informed.
• Tracking and reporting end to end details for all open, and in process, hiring.
• Working with Managers and Recruiting partners to ensure open req details are captured properly throughout the recruitment lifecycle.

Duration

6/30/2025

Desired Start Date

5/12/2025

40

Candidate Value Proposition

• What makes this role interesting? - This role provides the opportunity to high visibility to a 11,000 person global organization with high investment across the company. Opportunity to partner and network with a lot of different people across different roles, such as GTA, admins, and hiring managers
• Very inclusive and work life balance culture. Mix of collaborative and solo work on a team of 5.

I am currently located in the United States.

You can email your Resume/CV to [e-mail] with the subject Administrative Assistant 3 - 152129-1.