Administrative Assistant I

MSI Express, INC; Portage (IN); On-site; USD 22,041 - 30,307; Full time

Job summary

MSI Express, INC is hiring an Administrative Assistant I to support daily HR activities and policies. The role involves handling payroll records, maintaining personnel files, and coordinating meetings and travel for HR staff. You will respond to inquiries and assist with recruitment tasks as needed.

The position requires strong organizational skills, discretion with confidential information, and the ability to work independently under the supervision of the Area HR Manager.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Experience supporting HR processes and administrative tasks.

Responsibilities

• Provide administrative support for HR activities and policies.
• Maintain personnel records in paper and database systems.
• Coordinate calendars, travel, and meetings for HR managers.

Skills

Communication

Organization

Attention to detail

Customer service

Tools

HRIS

Payroll system

Job description

## Administrative Assistant IApplylocations: 6750 Portage IN Daniel Burnham Btime type: Full timeposted on: Posted 2 Days Agojob requisition id: R-101693**Job Description:**The Human Resources Assistant is responsible for the daily HR activities within their area of responsibility by supporting, assisting and administrating company’s policies and procedures. In addition to their support responsibilities, individual may be assigned to various human resources initiatives and project teams. Work independently under general direction of the Area HR Manager, providing administrative support including records management, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates. Respond to internal and external HR related inquiries and/or requests by providing assistance when appropriate Redirect HR related calls or distribute correspondence to the appropriate person of the team Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met Liaise with other departments or functions (payroll, benefits etc.) Support the recruitment/hiring process by sourcing candidates, conduct phone screenings, performing background checks, assisting in shortlisting, issuing employment contracts etc. Assist supervisors in performance management procedures Assist in ad-hoc HR projects, like collection of employee feedback Prepare a variety of highly confidential, specialized, and recurrent reports such as personnel data Perform broad range of administrative details of highly confidential nature on a regular basis Maintain filing system including items that are confidential. Establish, maintain, and when necessary, revise supervisor/manager’s files Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports Open and review HR mail and respond to routine inquiries and ascertain which items can be delegated to subordinate manager and compose responses to routine inquiries Require continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel Coordinate high level meetings with MSI associates, business unit-wide meetings, as well as candidate interviews Serve as central communication point for associates on human resource and associate relations items Follow up on all assignments delegated to subordinate manager as to status, completion, etc. Operate office equipment including fax, copiers, printers, binding machines. Perform additional duties as assigned by management