HR Admin Assistant

D; Caldwell (ID); On-site; USD 35,000 - 52,000; Full time

Job summary

D is seeking an HR Administrative Assistant to support the HR department with a variety of clerical duties and front desk tasks. The role serves as a backup when other HR assistants are absent and assists with recruiting activities, onboarding, and record maintenance.

The ideal candidate has a background in office administration, strong written and verbal communication skills, and proficiency with MS Word and Excel. Confidential information handling is essential for this role.

Qualifications

• Background in an office administrative environment.
• Payroll and HR office admin duties preferred.
• Good written and verbal communication skills.
• Proficiency with MS Word, Excel, and email systems.

Responsibilities

• Back up front desk coverage during lunch breaks and absences.
• Support HR recruiters by coordinating with hiring managers and tracking candidates.
• Update and post job openings, close postings, and conduct phone interviews as needed.
• Schedule interviews and coordinate with candidates and hiring managers.
• Assist with onboarding of new hires and ensure onboarding documents are completed.
• Participate in job fairs and assist with event logistics and candidate interaction.
• Audit and maintain employee records and assist with timecard reviews for payroll.

Skills

Office administration

Written and verbal communication

Confidential information handling

Education

High school diploma

Tools

MS Word

Excel

Office email systems

Job description

Description

Supports the HR Department in doing a variety of HR admin duties which includes office support, front desk admin, and other clerical admin duties. Primary backup when other HR assistants are absent as well as to the front desk.

Essential Functions/Duties

• Primary backup coverage for the front desk during lunch breaks and time off. Duties include but not limited to answering phones, processing mail, greeting visitors, maintaining conference rooms, etc.
• Serve as the HR Recruiter, working closely with hiring managers to understand job requirements, future hiring needs for each location, and candidate tracking.
• Assist with updating job descriptions, posting job openings, closing job postings, and conducting phone interviews when needed.
• Schedule interviews and coordinate communication with candidates and hiring managers.
• Communicate with new hires, set-up with onboarding and ensure all onboarding documents are completed accurately.
• Participate in job fairs when needed to include communication with event employees, gathering supplies, set up/break down at event, and interacting with potential candidates.
• Assist with auditing and maintaining employee records.
• Assist with but not limited to, conducting background checks, verifying social security numbers, employee changes, etc.
• Prepare and maintain a variety of reports such as but not limited to hiring sources, turnover, certifications, etc. for each location.
• Assist in review, audit, and approval of timecards for bi-weekly payroll cycle.
• Review and retain safety committee meeting records for each location.
• Assist in other HR admin tasks when other HR assistants are absent.
• Other duties as assigned by Director of Human Resources.

Requirements

Required Experience

Proven background in office administrative environment. Previous payroll and HR office admin duties are highly preferred. Proven background in handling confidential information and processing information that is sensitive in nature. Good written and verbal communication skills. Ability to use office email system, MS Word, Excel and other computer bases software.

Required Education/Certification

High school graduate or equivalent.

Other Requirements

This job requires dealing with a high degree of confidential information and being accurate in calculations, reporting and overall processing. Must be able to process and handle information with high regard to not share or divulge to co-workers, friends, or outside relationships. Information is to only be shared with those that are in a senior management position. Open communication with Director of HR and ownership is required.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.