Administrative Assistant I

YMCA; New York (NY); On-site; USD 100,000 - 125,000; Full time

Job summary

An established community-focused organization is seeking an Administrative Assistant to support transformative initiatives aimed at empowering New Yorkers in Jamaica, Queens. This role involves assisting with workforce development and financial literacy programs, providing vital support to individuals facing unique barriers to employment. The successful candidate will thrive in a collaborative environment, helping to create job opportunities and facilitating training workshops. If you are passionate about making a difference in the community and possess strong organizational and communication skills, this opportunity is perfect for you.

Benefits

Retirement benefits

Medical insurance

Paid time off

Free YMCA membership

Qualifications

• 3-5 years of experience in financial literacy and workforce development.
• Ability to communicate clearly and maintain confidentiality.

Responsibilities

• Assist in planning and implementing workforce development programs.
• Evaluate employment and training needs of clients.
• Monitor and record participant data into management systems.

Skills

Communication Skills

Organizational Skills

Multitasking

Collaboration

Confidentiality

Bilingual (preferred)

Education

Bachelor's degree in a related field

Equivalent work experience

Job description

Salary: $18.00 - $25.00 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Jamaica YMCA is seeking an Administrative Assistant who will provide support for the partnership initiative to make transformational investments to support the economic empowerment of 750 New Yorkers in Jamaica, Queens, including many diagnosed with HIV/AIDS, a population that faces unique barriers to securing employment. The Administrative Assistant will also provide support for the preparation of Financial Coaching and Job Training Workshops. This work will help participants gain lifelong skills and facilitate their transition to stable housing and successful careers.

Key Responsibilities:

1. Assists in the planning and implementation of a variety of workforce development or financial literacy programs. Keeps track of customers to appropriate programs, agencies, and/or resources. May refer ineligible individuals to other community agencies or resources.
2. Provides a comprehensive evaluation of employment and training needs.
3. Assesses customer skills through interviews, testing, and other methods.
4. Assists in the schedule of individual training plans.
5. Assists clients with job referrals.
6. Monitors and records participant data into multiple management information systems. Provides reports as requested.
7. Maintains case files as directed to meet customer and program needs. Assists in the preparation of rosters.
8. Assists in the coordinating of programs and projects for 750 clients.
9. Creates full-time and part-time job opportunities for 250 clients.

Desired Skills & Experience:

1. Bachelor’s degree in a related field of study or equivalent work experience.
2. Practical three (3) - five (5) years of experience working with underserved communities in financial literacy and workforce development.
3. Experience implementing Specific Contract Goals.
4. Knowledge of workforce development programs and financial literacy services, techniques, and performance.
5. Proven ability to effectively accomplish goals and deliverables and meet deadlines.
6. Experience collaborating and maintaining relationships with external partners.
7. Ability to communicate clear, concise information and to vary writing styles to meet the needs of a variety of audiences.
8. Highly organized with the ability to multitask.
9. Able to maintain high levels of confidentiality, credibility, and professionalism.
10. Ability to work and collaborate with diverse populations.
11. Bilingual is preferred.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.