Executive Assistant to the Dean for Administration

CUNY Hunter College; New York (NY); On-site; USD 87,000 - 108,000; Full time

Job summary

An established educational institution is seeking an Executive Assistant to the Dean for Administration. This pivotal role involves overseeing course scheduling, managing faculty promotion processes, and serving as a liaison with various stakeholders. The ideal candidate will possess strong communication and organizational skills, with a proven ability to manage multiple tasks effectively. Join a vibrant academic community dedicated to developing future educators and administrators, and enjoy a rewarding career with competitive compensation and benefits in one of the most dynamic cities in the world.

Benefits

Health Plans

Retirement Benefits

Tuition Waivers

Paid Time Off

Access to Academic Programs

Qualifications

• 8 years of related experience required.
• Experience with various stakeholders, including faculty and staff.

Responsibilities

• Oversees course scheduling to facilitate student degree progress.
• Serves as liaison with HR for onboarding staff and managing sensitive matters.

Skills

Communication Skills

Organizational Skills

Problem-solving Skills

Time Management

Attention to Detail

Education

Bachelor's Degree

Tools

Excel

Google Sheets

Interfolio

CUNYfirst

Job description

Executive Assistant to the Dean for Administration

POSITION DETAILS

The Hunter College School of Education (SOE ) , founded in 1870 as New York City?s first teacher-preparation school, is both rooted in history and focused on the future. Committed to developing reflective, knowledgeable, and highly effective educators, administrators, and counselors, the SOE is one of the largest professional schools within the City University of New York (CUNY). With over 75 full-time faculty members across three departments and more than 100 programs, the SOE serves approximately 3,000 students pursuing education and certification in teaching, counseling, and school administration. The school is also home to CUNY?s first Doctor of Education (EdD) in Instructional Leadership.

The Executive Assistant to the Dean for Administration plays a vital role in the Dean?s Office in ensuring the smooth operation of key administrative functions within the School of Education. Reporting directly to the Dean, along with the CUNY Title overview, responsibilities for the role include but are not limited to:

• Overseesand monitorsundergraduate and graduate course scheduling to assure course offerings facilitate student degree progress and maximize the efficient use of available resources.
• Assuresacademic departments comply with scheduling deadlines and understand scheduling practices and policies.
• In collaboration with academic department chairs and Scheduling, developsand executesstrategies to assure adequate availability of teaching labs and large lecture rooms for high demand courses.
• Assuresseats in allcourses, including those courses with clinical components, meet student demand by regularly communicating with Admissions and Advising on anticipated course needs.
• When appropriate, coordinates with department chairs and administrators to adopt more efficient course scheduling and use available resources.
• Serves as liaison with the Office of Human Resources (HR) for onboarding professional and administrative staff, managing sensitive HR matters including staff reappointments, attendance, and salary.
• Handlesall aspects of Faculty Promotion and Tenure for the Dean, organizing meetings for the School?s Personnel and Budget Committee to review faculty reappointments, tenure, and promotion, and ensuring that faculty materials are complete within the college?s Interfolio system.
• Workswith the Assistant Dean for Budget, External Affairs, and Administration, and in collaboration with the academic department staff, manage appointments for teaching and non-teaching adjunct faculty, ensuring that onboarding paperwork and employee verifications are in compliance with the college?s policies.
• Manages purchasing for the School
• Completes other duties as assigned by the Dean

QUALIFICATIONS

Bachelor?s degree and eight years? related experience required.

Preferred Qualifications

• Experience working with a variety of stakeholders, including faculty, administrators, staff, and external partners
• Strong communication skills, both written and verbal, with the ability to convey information clearly and professionally.
• Proficiency in administrative and academic systems, including spreadsheets (Excel, Google Sheets), Interfolio, and CUNYfirst.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Attention to detail and accuracy, particularly in handling data, reports, and institutional records.
• Discretion and professionalism, especially in managing confidential information related to HR, faculty affairs, and purchasing.
• Problem-solving and critical thinking skills, with the ability to address challenges and improve processes.
• Ability to work independently andcollaboratively, demonstrating initiative while supporting team goals.

CUNY TITLE OVERVIEW

As a senior staff member in a Campus or University Executive's office, leads unit initiatives, participates in planning and setting priorities, and drives strategic initiatives to ensure their success.

• Participates in planning and in setting policies with responsibility for preparing aspects of strategic and operational plans. Participates in developing and executing performance management systems to evaluate progress.
• Works with other Campus and University units to oversee complex, high-priority projects, with responsibility for outcomes.
• Represents the Executive in Campus or University-wide activities and may act in his/her place when required.
• Independently carries out major responsibilities under the Executive's purview, such as monitoring and evaluating unit activities, financial planning and review, serving as chair of key committees, and communications with senior Campus or University management.
• May serve as Chief of Staff of a large Executive Office.
• Performs related duties as assigned.

Job Title Name: Administrative Executive Officer

CUNY TITLE

Higher Education Officer

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience. The salary range for this position is: $87,190 - 107,789.

CUNY?s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

**CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number 30234.

Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents [é, è, (â, î or ô), ñ, ü, ï, -, \_ or ç]).

Incomplete applications will not be considered.

Please include:

• Cover Letter or Statement of scholarly interests
• Curriculum Vitae/ Resume
• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The search will remain open until the position is filled. The committee will begin reviewing complete applications on 21 days . Applications submitted after the deadline will only be considered if the position/s remain open after the initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30234

Location

Hunter College