Administrative Assistant I

Oklahoma Ag; Muskogee, Northern (OK, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Department of Veterans Affairs in Muskogee, OK seeks an Administrative Assistant I to support the Claims & Benefits division at the Muskogee office. The role handles routine office tasks, prepares documents, and coordinates with internal/external customers at 125 S. Main Street, Muskogee, OK 74401.

Annual compensation is $47,500.0. A bachelor’s degree or four years of clerical/administrative experience is required, with strong business English and confidentiality skills emphasized.

Qualifications

• Bachelor’s degree or 4 years of clerical/administrative experience.
• Ability to maintain confidentiality and follow policies.
• Strong spelling, punctuation, and business English.
• Proficient in office procedures and record maintenance.
• Typing speed of at least 50 words per minute.

Responsibilities

• Provide administrative support to the program area and administrator.
• Prepare invoices, payments, requisitions, and other fiscal duties.
• Prepare correspondence, presentations, and reports.
• Coordinate with internal and external customers.
• Maintain confidential files and handle sensitive information.
• Schedule interviews and appointments; manage office duties.

Skills

Office administration

Business English

Bookkeeping

Data processing

Customer service

Confidentiality

Education

Bachelor’s degree

4 years clerical/administrative experience

Tools

Typing 50 wpm

Job description

## Administrative Assistant IApply: Muskogee County: Full time: Posted Today: End Date: October 22, 2026 (13 days left to apply): JR66389**Job Posting Title**Administrative Assistant I**Agency**650 DEPARTMENT OF VETERANS AFFAIRS**Supervisory Organization**ODVA - Claims & Benefits**Job Posting End Date**Refer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.**Estimated Appointment End Date (Continuous if Blank)****Full/Part-Time**Full time**Job Type**Regular**Compensation****Job Description**# Administrative Assistant I This position is for an Administrative Assistant I for the Claims & Benefits Division – Muskogee Claims Office Muskogee Claims Office 125 S. Main Street Muskogee, OK 74401 Annual Salary: $47,500.00 # **Basic Purpose**Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks. # **Typical Functions**The functions performed in this job family will vary by level, unit and organization, but may include the following:* Participates in projects as team member or team leader* Develops and implements special procedures* Initiates correspondence requiring knowledge of agency or program procedures and policies* Develops and maintains confidential or complex files* Interprets and advises internal and external customers on departmental or program rules, regulations, and laws* Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties* Represents agency, supervising official, or program area at meetings, conferences, or civic organizations* Coordinates activities with internal and external customers* Establishes educational and/or training programs* Interviews callers, arranges appointments, and performs other office tasks and duties* Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.* Trains or mentors other staff. # **Level Descriptor**Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments.At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers. # **Knowledge, Skills, Abilities and Competencies**Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions. # **Education and Experience**Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience. # **Special Requirements**Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor’s degree or college hours. Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.