Administrative Assistant I

650 DEPARTMENT OF VETERANS AFFAIRS; Oklahoma City (OK); On-site; USD 40,000 - 55,000; Full time

Job summary

650 DEPARTMENT OF VETERANS AFFAIRS seeks an Administrative Assistant I for the Muskogee Claims Office to provide administrative support in the Claims & Benefits Division. The position offers an annual salary of $47,500 and involves handling records, correspondence, reports, and routine administrative duties.

Responsibilities include assisting staff, maintaining confidential files, processing invoices and payments, and coordinating with internal and external customers while upholding agency

Qualifications

• Knowledge of spelling, punctuation and business English.
• Business mathematics and modern office methods.
• Ability to maintain confidential files and records.
• Ability to interpret and follow agency procedures and policies.

Responsibilities

• Participates in projects as a team member or leader.
• Develops and implements special procedures.
• Interprets and advises on departmental rules and policies.
• Oversees administrative functions such as invoices, payments, requisitions, and purchasing.
• Prepares correspondence, reports, and other materials.
• Coordinates activities with internal and external customers.

Education

Bachelor’s degree or four years of technical clerical/administrative/secretarial/general office work

Job description

Administrative Assistant I

Job Posting Title Administrative Assistant I Agency 650 DEPARTMENT OF VETERANS AFFAIRS Supervisory Organization ODVA - Claims & Benefits Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation

Job Description

Job Description Administrative Assistant I This position is for an Administrative Assistant I for the Claims & Benefits Division – Muskogee Claims Office Muskogee Claims Office 125 S. Main Street Muskogee, OK 74401 Annual Salary: $47,500.00 Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions

• Participates in projects as team member or team leader
• Develops and implements special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• Establishes educational and/or training programs
• Interviews callers, arranges appointments, and performs other office tasks and duties
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.
• Trains or mentors other staff.

Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments. At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers.

Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Education and Experience Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Special Requirements Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor’s degree or college hours. Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.

Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.