Administrative Technician

State of Oklahoma; Oklahoma; On-site; USD 19,000 - 27,000; Full time

Job summary

State of Oklahoma at Claremore Veterans Home seeks an Administrative Technician to perform document production and records management, data entry, mail handling, and customer support. The role includes preparing correspondence, reports, and filing systems, with opportunities to supervise related staff.

This full-time, regular position focuses on processing claims and invoices, reviewing documents for quality, and assisting clients with information and documents.

Qualifications

• Two years clerical office experience or equivalent education/experience.
• Proficiency in English language for essential functions.

Responsibilities

• Maintain records and reconcile expenditures.
• Handle correspondence and reports.
• Answer phones, sort mail, and disseminate information.
• Produce documents of varying complexity from plain copy typing to data-driven presentations.
• Enter and verify data using PC or data processing equipment.
• Review reports for completeness and follow up on discrepancies.
• Maintain inventory of office supplies and equipment.
• Supervise staff in specialized or technical work and train others.
• Review vendor/contractor claims for reimbursement or payment.
• Assist customers in obtaining information and documents and provide transportation or other assistance as required.

Skills

Office methods

Grammar and spelling

Mathematics

Charts and graphs

Bookkeeping

Inventory techniques

Telephone procedures

Business communications

Office technologies

Operate office machines

Education

Two years clerical office experience

Job description

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Job Posting Title

Administrative Technician

Agency

650 DEPARTMENT OF VETERANS AFFAIRS

Supervisory Organization

Claremore Veterans Home

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

up to $16.87

Job Description

Basic Purpose

Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

Typical Functions

• Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.
• Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.
• Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
• Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.
• Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.
• Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.
• Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.
• Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.
• Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
• Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.

Level Descriptor

This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.

Education And Experience

Education and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.

Knowledge, Skills, Abilities And Competencies

Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of inventory techniques; of telephone procedures; of standard business communications; and of current office technologies. Skill is required to operate office machines including computers. Ability is required to follow oral and written instructions; to establish and maintain effective working relationships with others; to establish and maintain filing systems; and to prepare documents, reports, and files for dissemination to external sources.

Candidates must possess sufficient proficiency in the English language to perform the essential functions of the position.

Special Requirements

Some positions may require skill in typing accurately from plain copy at a rate of forty words per minute.

Additional Job Description

• 427.8.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.