Administrative Assistant I

Quanta Services, Inc.; Kansas City (MO); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health Insurance (Medical, Dental, Vision)

Retirement Savings Plan (401K)

Paid Holidays and Vacation

Flexible Spending Accounts

Job summary

Quanta Services, Inc. is looking for an Administrative Assistant in Kansas City, Missouri to support day-to-day front office operations. You will assist with Accounts Receivable and Payable duties and help coordinate communications within the office.

Successful candidates will have organizational skills and a High School Diploma, and preferred experience includes Accounts Payable/Receivable. The role offers comprehensive health insurance and growth opportunities.

Qualifications

• Ability to maintain confidentiality and work independently.
• Capable of planning and organizing workloads effectively.
• Experience in a fast-paced environment.

Responsibilities

• Provide day-to-day office operations support.
• Handle Accounts Receivable and Accounts Payable duties.
• Process timesheets and generate payroll reports.
• Act as a liaison with departments and outside agencies.

Skills

Accounts Payable/Receivable experience

Organizational skills

Communication skills

Technical capacity

Microsoft Office proficient

Education

High School Diploma

Tools

Microsoft Office

Office equipment (computers, phones)

Job description

About Us

QUES is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility industry. We are a highly mobile and flexible team with the ability to service every area and region within our customers’ area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when making a commitment to provide our clients with a wide range of electrical utility services.

About this Role

The Administrative Assistant will provide day-to-day front office support.

In addition, this role will be responsible for Accounts Receivable and Accounts Payable duties for the office, with the opportunity for career growth.

What You'll Do

• Assist with day-to-day office operations and provide administrative support/duties
• Responsible for Accounts Receivable and Account Payable duties for the office
• Process employee timesheets/expenses, and generate payroll reports for weekly payroll distribution
• Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office
• Field all routine and non‑routine questions, and respond regularly to requests for information
• Assist customers with immediate needs, and support employees with tasks related to customer requests
• Organize and prioritize large volumes of information and calls
• Act as a liaison with other departments and outside agencies, including high‑level staff such as CEOs, Presidents, and Vice Presidents
• Responsible for high level reporting and distribution
• Establish, develop, maintain and update records/filing system, and retrieve information as necessary
• Sort and distribute mail for department, and determine level of priority
• Assist/provide backup support to other office support employees as needed
• All other duties as assigned

What You'll Bring

• Accounts Payable/Receivable and Payroll experience is a plus
• Demonstrated ability to work well independently, and follow through on assignments and meet deadlines
• Ability to plan, prioritize and organize workloads and achieve goals
• High energy level with ability to work in fast paced, ambiguous environment
• Ability to maintain a high level of confidentiality
• Ability to work well collaboratively within a team environment
• Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines
• Excellent organizational and planning skills, with attention to detail
• Strong verbal and written communication skills
• Strong technical capacity
• Proficient in Microsoft Office, Excel

Required Education and Experience

• High School Diploma
• 0‑2 Years of Relative Experience

What You'll Get

• Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
• Flexible Spending Accounts/Health Savings Accounts
• PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike)
• Group Discount (Pet Insurance, Auto Insurance, Home Insurance)
• Retirement Savings Plan (401K) with company matching
• Short & Long Term Disability
• Supplemental Life and AD&D Insurance
• Paid Holidays and Vacation

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.