Administrative Assistant I

Alcorn State University; Lorman (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Alcorn State University seeks an Administrative Assistant I to support the Chief of Staff, manage reception services, scheduling, and supervise administrative staff. The role includes handling departmental communications, maintaining websites and databases, and coordinating events and financial reporting to support department operations.

This position requires a Bachelor’s degree in office administration or related field and at least four years of clerical/administrative experience, including

Qualifications

• Requires a Bachelor’s degree in office administration or related field.
• Four years of increasingly responsible clerical, secretarial and office administrative support experience.
• Three years of experience at Administrative Assistant II level or equivalent.

Responsibilities

• Provide administrative support to the Chief of Staff and oversee reception services.
• Schedule appointments and supervise other administrative staff.
• Serve as department communication hub and manage information flow.
• Maintain departmental website and databases; manage conference room scheduling and filing security.

Skills

Teamwork

Interpersonal skills

Communication skills

Customer service

Time management

Problem solving

Staff supervision

Education

Bachelor’s degree in office administration or related field

Tools

Database applications

Web content management

Administrative business systems

Job description

Administrative Assistant I

• Serves as administrative assistant the Chief of Staff providing or overseeing reception services, scheduling appointments, and supervising other administrative support personnel
• Performs complex technical assignments or program responsibility
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others, and providing more complex information on processes specific to the department to appropriate parties
• Supports administrative business functions by maintaining the departmental website and databases, scheduling the use of conference rooms, and maintaining security of equipment, files and records.
• Organizes, coordinates, plans, and conducts departmental events
• Manages multiple departmental accounts with by reconciling accounts monthly, maintaining running balances of sub-accounts, and preparing financial reports which are relies on by the supervisor to make financial decisions
• Assists with employment processes by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, entering required information into the applicant database, preparing required documents and assisting new employees with processes associated with onboarding
• Trains, assigns work, and reviews the work of full and part-time employees and student workers
• Other related duties, as assigned

Minimum Education

Bachelor’s degree in office administration or related field

Minimum Experience

Four (4) year of increasingly responsible clerical, secretarial and office administrative support experience, including three (3) years of experience at a level comparable to an Administrative Assistant II

Licenses/Certifications

N/A

Knowledgeable of personnel principles and office management practices

Knowledgeable of database applications, web content management, and administrative business systems

Grounding in results achievement and strong customer focus

Strong sense of teamwork and demonstrated interpersonal and communication skills with individuals at all levels

Ability to work effectively without direct or ongoing supervision

Ability to maintain departmental financial records and accounts and prepare financial reports as required

Excellent time management skills

Sound problem solving skills