Administrative Assistant I

Talentify; Kansas City (KS); On-site; USD 32,000 - 45,000; Full time

Job summary

Talentify is seeking an Administrative Assistant I for our Kansas City, KS area to support a coatings and paints client with clerical tasks, scheduling, and reporting.

The role requires 0-3 years experience, a high school diploma, proficiency in Word, Excel, databases, and presentation software, and a fast 60 wpm typing speed.

Qualifications

• 0-3 years of administrative experience under direct supervision.
• High school diploma or equivalent.
• Proficient with word processing, spreadsheets, databases, and presentation software.
• Typing speed minimum 60 wpm.

Responsibilities

• Compiles, analyzes, and reconciles reports for weekly, monthly, quarterly, and annual cycles.
• Manages appointment schedules and maintains business records/files.
• Prepares letters, memos, invoices, and other business documents using designated software.
• Handles mail, correspondence, and direct mail routing.
• Arranges conferences and travel accommodations.
• Process purchase orders and payments of bills.
• Works with confidential materials and payroll data.
• Operates with minimal supervision.

Skills

Word processing

Spreadsheet

Data entry

Communication skills

Time management

Attention to detail

Report preparation

Travel coordination

Education

High school diploma

Tools

MS Office

Presentation software

Database management

Job description

Our client, a Coatings And Paints company, is looking for a Administrative Assistant I for their Kansas City, KS location.

Responsibilities:

• Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
• Receives and responds to routine correspondence following established procedures not requiring management review.
• Requires the ability to exercise independent judgment and employ basic reasoning skills.
• Typically requires a high school education or equivalent.
• Uses designated software packages including word processing, spreadsheet, database management, and presentation software in the performance of position tasks. A minimum of 60 wpm is required; speedwriting or shorthand may be required.
• Assists employers by performing secretarial and administrative tasks. Handles high volume of detailed work.
• Compiles, analyzes, and reconciles reports. Prepares and verifies weekly, monthly, quarterly, and annual reports such as indexes, budgets, inventories, etc.
• Organizes employer's appointment schedule. Maintains business records and files.
• Opens and sorts incoming mail and prepares replies or directs mail to their employers for reply.
• Arranges conferences and travel accommodations.
• Handles purchase orders, payments of bills, and expense vouchers.
• Works with confidential materials, personnel records, pay roll and salary data.
• Works with minimal supervision.
• May be skilled in a specific work environment, such as legal, finance or marketing.
• Prepares letters, memos, invoices, manuscripts, and other business documents as directed, using designated word processing software.

Requirements:

• 0-3 years of experience. Under direct supervision, provides general administrative support to a department or group of professionals.

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities