Administrative Assistant I

Weston&Sampson, Inc.; Grand Rapids, Northern (MI, KY); Hybrid; USD 40,000 - 56,000; Full time

Job summary

Western Michigan University in Grand Rapids seeks an administrative assistant to provide budgetary and clerical support to the Department of Occupational Therapy. The role handles word processing, spreadsheets, scheduling, and travel arrangements.

You will maintain databases, track budgets, generate reports, and assist with department communications. A high school diploma and at least one year of relevant experience are required.

Qualifications

• High school diploma or equivalent.
• One year’s relevant experience.
• Proficiency with word-processing and spreadsheet software.
• Experience with query databases and budget entry and tracking.

Responsibilities

• Uses word-processing and spreadsheet software to produce and edit letters, memos, reports, statistical tables and other documents.
• Answers non-routine questions regarding the department. Refers questions as needed.
• Explains departmental policies and procedures.
• Monitors, tracks and reconciles a budget(s). Prepare budget reports and may recommend allocations.
• Maintains a database: verifies, updates, and enters data.
• Schedules appointments and coordinates meetings; makes travel arrangements.
• Monitors and orders departmental supplies.
• Typically, engages in some office management and/or project work.
• May provide guidance and direction to student employees.
• May update the content of the department’s website.

Skills

Word processing

Spreadsheet software

Education

High school diploma or equivalent

Tools

Query databases

Budget entry and tracking

Job description

Posting Summary

College

College College Of Health & Human Svcs

Executive Area

Executive Area Provost & VP Academic Affairs

Department

Department Occupational Therapy

Posting Number

Posting Number S1738P

Job Type

Job Type Full Time, Regular

Pay Type

Pay Type Nonexempt/Hourly

Pay Grade

Pay Grade C

Campus Location

Campus Location WMU-Grand Rapids - Downtown

Salary Range

Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

Number of Vacancies

Number of Vacancies 1

General Summary

Provides administrative and budgetary support for the supervisor and the department.

Major Duties

• Uses word-processing and spreadsheet software to produce and edit letters, memos, reports, statistical tables and other documents.
• Answers non-routine questions regarding the department. Refers questions as needed.
• Explains departmental policies and procedures.
• Monitors, tracks and reconciles a budget(s). Prepare budget reports and may recommend allocations.
• Maintains a database: verifies, updates, and enters data.
• Schedules appointments and coordinates meetings; makes travel arrangements.
• Monitors and orders departmental supplies.
• Typically, engages in some office management and/or project work.
• May provide guidance and direction to student employees.
• May update the content of the department’s website.

Minimum Qualifications

• High school diploma or equivalent.
• One year’s relevant experience.
• Proficiency with word-processing and spreadsheet software.
• Experience with query databases and budget entry and tracking.

Desired Qualifications

• Experience providing guidance to student employees.

Additional Position Information

• Terminal appointment ends on 06/30/2027 with a potential of being extended.
• Finalists will be required to take a typing, Word and Excel skills assessment.
• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: https://www.wmich.edu/hr/enrollment-staff

Physical requirements and working conditions

• Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or equivalent?
  • Yes
  • No
• * Do you have one year of relevant experience?
  • Yes
  • No
• * Are you proficient with word-processing and spreadsheet software?
  • Yes
  • No
• * Do you have experience with query databases and budget entry and tracking?
  • Yes
  • No
• * Do you have experience providing guidance to student employees?
  • Yes
  • No

Documents Needed To Apply

• Required Documents
  • Resume
  • Cover Letter
  • List of References
• Optional Documents
  • Other

WMU is an Equal Opportunity/Affirmative Action Employer. Protected veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.