Human Resources Assistant Senior

Weston&Sampson, Inc.; Kalamazoo, Northern (MI, KY); Hybrid; USD 28,000 - 32,000; Full time

Job summary

Western Michigan University is seeking an HR Administrative Services professional to provide a range of human resources support tasks on campus in Kalamazoo. The role involves data entry, benefits coordination, and handling confidential records within established policies and deadlines.

Responsibilities include reviewing HR forms, assisting with employment inquiries from external parties, and cooperating on HR system projects.

Qualifications

• Some college coursework from an accredited institution.
• Two years’ relevant experience or formal education in Human Resources.
• Experience working in an office environment.

Responsibilities

• Analyzes, interprets and resolves HR data discrepancies; enters and maintains data per policies and deadlines.
• Reviews and authorizes HR forms and handles highly confidential records.
• Responds to employment information requests from external agencies, employers, institutions and employees.
• Maintains HR databases, participates in end‑user testing of system changes.
• Calculates, prepares and audits benefit billings; collaborates with departments for accuracy.
• Provides front‑line assistance on applications, benefits, and I‑9 processing as needed.
• May assist with leave processing and special projects.

Skills

Office environment experience

HR basics

Education

Some college coursework from an accredited institution

Bachelor’s degree in related field

Job description

Posting Summary

College

College VP Business And Finance-DIV

Executive Area

Executive Area VP Business And Finance

Department

Department Human Resources

Posting Number

Posting Number S1745P

Job Type

Job Type Full Time, Regular

Pay Type

Pay Type Nonexempt/Hourly

Pay Grade

Pay Grade D

Campus Location

Campus Location WMU-Kalamazoo - Main Campus

Salary Range

Salary Range $20.75 combined with an excellent benefits package.

Number of Vacancies

Number of Vacancies 1

General Summary

Provides a variety of administrative services for human resources.

Major Duties

• Analyzes, interprets and identifies discrepancies and resolves problems and issues from source documents relative to personal, job, pay and benefit information. Enters and maintains data according to established policies, procedures and University deadlines while maintaining integrity of data.
• Reviews and authorizes human resources forms. Conducts research and resolves problems. Compiles statistics and handles highly confidential records in various areas of human resources.
• Receives, researches and independently responds to employment information requests from external agencies, external employers, financial institutions, employees and employee groups.
• Maintains knowledge of human resource and human resource management databases, system codes and procedures. Serves on project teams. Participates in end-user testing of system modifications, upgrades and enhancements.
• Calculates, prepares and audits benefit billings. Collaborates with department staff and other University departments to ensure records are accurate and in compliance. Responds to department questions.
• May provide front-line assistance to employees regarding human resource functions such as job applications and postings, benefits enrollment and changes and Form I-9 processing.
• May perform benefit- and compensation-related tasks. May coordinate and perform functions related to benefit and compensation projects.
• May coordinate the administrative and support tasks for leave processing. Ensures forms are completed accurately and completely. Provides timely notifications. Monitors Family Medical Leave Act hour usages.
• May provide lead coordination or assistance with special projects.

Minimum Qualifications

• Some college coursework from an accredited institution.
• Two years’ relevant experience or formal education in Human Resources.
• Experience working in an office environment.

Desired Qualifications

• Bachelor’s degree in related field from an accredited institution.
• Strong understanding of Human Resources law, policies, procedures and practices.

Additional Position Information

• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: https://www.wmich.edu/hr/enrollment-staff

Physical requirements and working conditions

• Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have some college coursework from an accredited institution?
  • Yes
  • No
• * Do you have two years' relevant experience or formal education in Human Resources?
  • Yes
  • No
• * Do you have experience working in an office environment?
  • Yes
  • No
• * Do you have a bachelor's degree in related field from an accredited institution?
  • Yes
  • No
• * Do you have a strong understanding of Human Resources law, policies, procedures and practices?
  • Yes
  • No

Documents Needed To Apply

Required Documents

• Cover Letter
• Resume
• List of References

Optional Documents

• Other

WMU is an Equal Opportunity/Affirmative Action Employer. Protected veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.