Sourcing and Contract Analyst

Weston&Sampson, Inc.; Kalamazoo (MI); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Life insurance

Disability insurance

Retirement plan

Tuition discount/remission for depend

Job summary

Weston&Sampson, Inc. seeks a Procurement Specialist to lead sourcing events, develop eProcurement catalogs, negotiate contracts, and maintain contract records. The role supports cost savings, operational efficiency, supplier performance, and compliance with procurement policies.

The ideal candidate will analyze spend data, manage RFQ/RFP processes, and ensure term compliance while collaborating with campus partners and legal stakeholders to drive strategic sourcing initiatives.

Qualifications

• Bachelor’s degree in related field from an accredited institution.
• Experience with RFQ’s and RFP’s supplier selection processes.
• Working knowledge of evaluating supplier proposals.
• Experience conducting spend analysis, identifying cost-savings opportunities, and creating reports.
• Experience with sourcing strategies and category management initiatives.
• Ability to review contracts and collaborate with legal, procurement, and other stakeholders.
• Ability to track contract renewals, expirations, and compliance requirements.
• Experience with eProcurement systems.

Responsibilities

• Analyses spend data to identify trends and opportunities. Supports development and execution of sourcing strategies and manages the RFP and RFQ processes to identify and select preferred vendors based on cost, quality, service, and risk.
• Provides strategic ownership of the eProcurement system, oversees catalog lifecycle management, vendor enablement, and continuous catalog development to support the University’s strategic sourcing initiatives.
• Reviews contracts to ensure business terms comply with University policies, mitigate risk, and protect the University’s interests. Tracks contract expiration dates and renewal and consolidation opportunities.
• Maintains contract repository and supporting documentation. Negotiates business terms, pricing, and service agreements or provides guidance to campus partners during contract discussions with vendor. Serves as a resource to campus by aiding with contract systems.
• Maintains Key Performance Indicators (KPIs) to track savings and sourcing project outcomes.

Skills

Spend analysis

RFQ/RFP process

Sourcing strategies

Contract terms review

KPI tracking

Vendor enablement

eProcurement systems

Stakeholder collaboration

Contract negotiation

Education

Bachelor’s degree in related field

Tools

eProcurement system

Job description

Posting Summary

College

College VP Business And Finance-DIV

Executive Area

Executive Area VP Business And Finance

Department

Department Logistical Services

Posting Number

Posting Number S1733P

Job Type

Job Type Full Time, Regular

Pay Type

Pay Grade

Pay Grade G

Campus Location

Campus Location WMU-Kalamazoo - East Campus

Salary Range

Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.

Number of Vacancies

Number of Vacancies 1

General Summary

Collaborates with campus partners and stake holders to lead sourcing events, develop eProcurement catalogs, negotiate contracts, analyze spending, and maintain contract records. Supports cost savings, operational efficiency, supplier performance, and compliance with procurement policies and procedures.

Major Duties

• Analyzes spend data to identify trends and opportunities. Supports development and execution of sourcing strategies and manages the Request for Proposal ( RFP ) and Request for Quote ( RFQ ) process to identify and select preferred vendors based on cost, quality, service, and risk.
• Provides strategic ownership of the eProcurement system, oversees catalog lifecycle management, vendor enablement, and continuous catalog development to support the University’s strategic sourcing initiatives.
• Reviews contracts to ensure business terms comply with University policies, mitigate risk, and protect the University’s interests. Tracks contract expiration dates and renewal and consolidation opportunities.
• Maintains contract repository and supporting documentation. Negotiates business terms, pricing, and service agreements or provides guidance to campus partners during contract discussions with vendor. Serves as a resource to campus by aiding with contract systems.
• Maintains Key Performance Indicators (KPI’s) to track savings and sourcing project outcomes.

Minimum Qualifications

• Bachelor’s degree in related field from an accredited institution.
• Experience with supporting request for quotes (RFQ’s) and requests for proposals (RFP’s) supplier selection processes.
• Working knowledge of evaluating supplier proposals.
• Experience conducting spend analysis, identifying cost-savings opportunities, and creating reports.
• Experience with sourcing strategies and category management initiatives.
• Ability to review contracts and collaborate with legal, procurement, and other stakeholders.
• Ability to track contract renewals, expirations, and compliance requirements.
• Experience with eProcurement systems.

Desired Qualifications

Special Instructions to Applicants

• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: https://www.wmich.edu/hr/enrollment-staff .

Physical requirements and working conditions

• Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree in a related field from an accredited institution?
  • Yes
  • No
• * Do you have experience with supporting request for quotes (RFQ's) and requests for proposals (RFP’s) in supplier selection processes?
  • Yes
  • No
• * Do you have working knowledge of evaluating supplier proposals?
  • Yes
  • No
• * Do you have experience conducting spend analysis, identifying cost-savings opportunities, and creating reports?
  • Yes
  • No
• * Do you have experience with sourcing strategies and category management initiatives?
  • Yes
  • No
• * Do you have the ability to review contracts and collaborate with legal, procurement, and other stakeholders?
  • Yes
  • No
• * Do you have the ability to track contract renewals, expirations, and compliance requirements?
  • Yes
  • No
• * Do you have experience with eProcurement systems?
  • Yes
  • No

Documents Needed To Apply

Required Documents

• Cover Letter
• Resume
• List of References

Optional Documents

• Other

WMU is an Equal Opportunity/Affirmative Action Employer. Protected veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.