ADMINISTRATIVE OFFICE ASSISTANT III

Central Michigan University; Mount Pleasant, Northern (MI, KY); Hybrid; USD 21,000 - 29,000; Full time

Job summary

Central Michigan University seeks an Administrative Office Assistant III to support the Office of Curriculum and Instructional Support (CIS). The role requires discretion, accuracy, and independence in handling complex duties for the Executive Director and CIS unit heads.

Responsibilities include coordinating master calendar, meetings, minutes, and communications; handling procurement, reconciliations, records, and facilities coordination.

Qualifications

• High school diploma or GED required.
• Four years of qualifying experience or equivalent.
• Experience with Microsoft Word is required.
• Customer service experience is essential.
• Spreadsheet and/or database experience is required.
• Strong attention to detail and organization.
• Positive interpersonal skills are essential.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Keep CIS office operations running smoothly; manage master calendar.
• Coordinate meetings, prepare agendas/minutes, and support unit heads.
• Serve as liaison with CMU constituents; navigate university procedures.
• Process inquiries, filing, data gathering, and reporting for CIS.
• Coordinate supply purchasing, credit card reconciliations, and facilities needs.
• Provide backup staff support to Executive Secretary Academic Senate Office.

Skills

High school diploma

Four years experience

Customer service

Organizational skills

Attention to detail

Interpersonal skills

Verbal and written communication

Professionalism

Autonomy

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Word

Job description

Position Information

Posting Number S-3964

Position Number 37870

Type of Recruitment External

Position Title ADMINISTRATIVE OFFICE ASSISTANT III

Position Summary This position is the key administrative support person for the Office of Curriculum and Instructional Support ( CIS ) and assists with administrative tasks for the Executive Director and CIS unit heads. This role requires a high level of professionalism, accuracy in detail, and the ability to maintain confidentiality. The individual performs a variety of functions requiring decision-making and independence of thought and action. This position will serve as a liaison with all CMU constituents for CIS and must be conversant in university procedures and policies relating to the unit’s role and functions. This position assists with various meetings and committees where needed. This position requires independence with a high degree of autonomy/responsibility for complex duties that may be broad and varied or narrow and focused.

Required Qualifications

• High school diploma or GED .
• Four years of qualifying experience or a combination of education and experience that equates to four years.
• Experience with Microsoft Word.
• Customer service experience.
• Spreadsheet and/or database experience.
• Organizational skills with strong attention to detail.
• Demonstrated positive interpersonal skills.
• Effective verbal and written communication skills.
• Ability to project a positive attitude.
• Ability to manage multiple projects and meet deadlines with accurate results.
• Ability to compose, proofread and edit correspondence.
• Ability to perform the essential functions of the job.

Preferred Qualifications

• Bachelor’s degree.
• Experience with curricular processes and policies.

Duties & Responsibilities

Ensures smooth office operations, coordinates master calendar, processes telephone inquiries, and generally handles all the administrative requirements for the Office of Curriculum and Instructional Support.
Exercises independence and judgment in obtaining and providing information relative to a broad range of university activities. Performs complex and varied support/administrative, technical duties, data-gathering, and report writing for CIS unit heads.
Represents CIS to the general public, including receiving and screening calls and reception of all visitors to CIS , and directs appropriately to staff members.
Researches, organizes, prioritizes, prepares, and documents communication (phone calls, e-mail, letters, memos, etc.) for internal/external delivery as related to CIS .
Establishes and maintains various filing and records management systems and maintains departmental shared files.
Schedules meetings and performs necessary preparation for meetings for CIS unit heads as needed, including the preparation of agendas, minutes, and other documents.
Facilitates, and coordinates, inventory, ordering, and purchasing of office supplies and technology equipment for CIS .
Prepares credit card reconciliations and other bookkeeping related duties to support all CIS staff.
Coordinates facilities and maintenance responsibilities to assist all CIS staff.
Coordinates exception leave reporting for CIS .
Monitors multiple sources of curriculum, instructional delivery, and assessment data; compiles reports and assists in analysis.
Assists other CIS leadership team members and committees they facilitate with administrative needs under the direction of the committee chair and/or the Manager, CIS Events & Operations provides administrative support to the Excellence in Teaching Award Committee. Duties include, but are not limited to, taking minutes, disseminating agendas, meeting materials, and minutes to members, and providing other committee support services (e.g., ETAC nomination collection, collection and redacting candidate materials, scheduling notifications to award winners, and ordering awards.
Provides administrative support to Academic Senate-appointed committees (under the direction of the committee chair), including the Assessment Council and the General Education Committee. Duties include, but are not limited to, taking minutes, disseminating agendas, meeting materials, and minutes to members, and providing other committee support services as needed.
Acts as a back-up to the Executive Secretary Academic Senate Office.
Acts as back-up to other CIS operational activities as needed.
Other duties as assigned.

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.

Employee Group Administrative Office Assistant

Pay Range Minimum Starting Rate: $18.10 per hour

Division Academic Affairs

Department

Position Status Regular

Position End Date

Employment Status Full-Time

FTE 1.0

Position Type 12 month

Weekly Work Schedule Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.

Location Mount Pleasant, MI

About the Department

About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.

CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

If you wish to see “Know Your Rights ” posters, please click here .

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.

CMU’s Title IX Coordinator can be reached at:
Phone: [phone]
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [e-mail]

Posting Ends

Open Until Filled Yes

Supplemental Questions

• * How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.

  (Open Ended Question)

• * Are you currently an internal employee of CMU according to the university's definition?
  • Yes
  • No
• * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").
  • Not Applicable
  • Administrative Office Assistant
  • Dispatcher
  • Lieutenant
  • Medical Faculty
  • P&A, SO or Faculty
  • Police
  • Public Broadcasting
  • Sergeant
  • Service Maintenance
  • Supervisory/Technical
• * Do you have a high school diploma or GED?
  • Yes
  • No
• * Do you have at least four years of qualifying experience or a combination of education and experience that equates to four years?
  • Yes
  • No
• * Do you have experience with Microsoft Word?
  • Yes
  • No
• * Do you have customer service experience?
  • Yes
  • No
• * Do you have spreadsheet and/or database experience?
  • Yes
  • No

Optional & Required Documents

Required Documents

• Resume/Curriculum Vitae
• Cover Letter

Optional Documents

• Recommendation Letters
• Other Document (1)
• List of References

Staff postings - Human Resources | Contact HR | [phone]| 109 Rowe

Faculty postings - Faculty Personnel Services | Contact FPS | [phone] | 308 Warriner

CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight.

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