Administrative Assistant I

Coastaldebt; Fort Lauderdale (FL); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Aflac supplemental insurance

Job summary

Coastal Debt Resolve is seeking a Front Desk Administrative Assistant to support a busy team. Responsibilities include greeting visitors, answering phones, coordinating office logistics, and assisting sales, legal, and marketing with basic operations.

The role covers onboarding and offboarding tasks, preparing training materials, and managing scheduling and procurement. A high school diploma is required, with an associate degree preferred. Competitive hourly compensation is offered.

Qualifications

• Strong organizational skills and attention to detail.
• Proficiency in Google Office software and other relevant software.
• Effective written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion while maintaining confidentiality.
• Time management skills and proven ability to meet deadlines.
• Results-driven and client-focused professional.
• Proactive, positive, and adaptable approach to tasks and challenges.
• Ability to work effectively in a fast-paced and dynamic environment.

Responsibilities

• Front desk: answering phones, greeting guests, providing vendors, clients, and guests entry to our suite, and taking ownership of front desk responsibilities.
• General office: stocking and maintaining kitchen break room areas with snacks, coffee, and other kitchen necessities.
• Onboarding and Offboarding: including but not limited to: sending Welcome email, distributing new hire documentation and preparing for the new hire orientation, creates access to our suite and upon termination – deactivates access, completion of I-9 via EVerify.
• Training class: provides materials and conducts introduction to our Trainer. Sends email to Executives, CRM Manager and Trainer confirming trainees Knowledge, Skills, & Abilities:

Skills

Strong organizational skills

Proficiency in Google Office

Effective written and verbal kommun?

Education

High school diploma

Associate degree or equivalent

Tools

Google Office

Job description

Are you looking for an opportunity to work for a Company that has an unwavering commitment to excellence, transparency, and ethical business practices? Be a part of a team that focuses on providing personalized business debt relief and empowering businesses to regain financial stability. Coastal Debt Resolve is a leader in Business Debt Settlement with a dedication to delivering exceptional service and maintaining the trust and confidence of our clients. Our Company has earned a reputation for excellence and trustworthiness in the financial services industry. We are BSI ISO 9001:2015 certified and are BBB accredited, attaining an A+ rating. Our Front Desk Administrative Assistant is a key part of the team that provides essential support to the Coastal Debt Resolve Management Team. This role is responsible for the front desk office and lobby area, general office duties, onboarding and offboarding, training classes preparation, some IT set-up, and providing some administrative support to the sales, legal, and marketing teams.

Responsibilities

• Front desk: answering phones, greeting guests, providing vendors, clients, and guests entry to our suite, and taking ownership of front desk responsibilities.
• General office: stocking and maintaining kitchen break room areas with snacks, coffee, and other kitchen necessities. Checking mailbox. Placing catering orders. Booking flights and restaurant reservations for Executives. Filing bills and receipts. Employee of the Month preparations.
• Onboarding and Offboarding: including but not limited to: sending Welcome email, distributing new hire documentation and preparing for the new hire orientation, creates access to our suite and upon termination – deactivates access, completion of I-9 via EVerify.
• Training class: provides materials and conducts introduction to our Trainer. Sends email to Executives, CRM Manager and Trainer confirming trainees Knowledge, Skills, & Abilities:

Knowledge, Skills, & Abilities

• Strong organizational skills and attention to detail.
• Proficiency in Google Office software and other relevant software.
• Effective written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion while maintaining confidentiality.
• Time management skills and proven ability to meet deadlines.
• Results-driven and client-focused professional.
• Proactive, positive, and adaptable approach to tasks and challenges.
• Ability to work effectively in a fast-paced and dynamic environment.

Required Education & Experience

• High school diploma

Preferred Education & Experience

• Associate degree or equivalent.
• Proven experience as an administrative assistant, office assistant, or similar.

Compensation

$23.00/hour depending on experience and qualifications.

Benefits

• Comprehensive package that includes health, dental, vision, and supplemental insurance through Aflac.