Temporary Administrative Assistant

Central States; Saint Peters (MO); On-site; USD 38,000 - 48,000; Full time

Job summary

Central States is seeking an Administrative Assistant to manage front desk operations and deliver excellent customer service. You will greet visitors, answer calls, and perform a variety of clerical tasks to support the office and customers.

The role requires a friendly, detail-oriented individual with 3+ years of office experience and a high school diploma. You will handle invoicing, reports, mail, and basic payroll support as part of daily duties.

Qualifications

• Three or more years of office/administration experience.
• Proficient with multi-line phone systems and basic clerical tasks.
• Ability to manage deadlines in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Knowledge of payroll or cash handling policies is a plus.

Responsibilities

• Operate a multi-line phone system and route calls to the correct person.
• Maintain a professional first impression for all visitors.
• Enter customer-related transactions accurately and timely.
• Process invoices, route reports, and handle mail and shipping.
• Support payroll and organize company events as needed.
• Prepare weekly or monthly department reports.

Skills

Multi-line phone system

Team player

Time management

Office/administration experience

High school diploma

Education

High school diploma or equivalent

Job description

The Administrative Assistant will be responsible for first impressions with customers, internal and external, and all administration functions of front desk/office support to meet needs and demands of company. The individual must demonstrate a willingness to provide an excellent experience, seizing opportunities to create raving fans with every interaction.

Job Duties And Essential Functions

• Responsible for operating a multi-line phone system, answering all calls to ensure customers speak to a live person and are pleasantly greeted and transferred to correct person in a timely and accurate manner.
• Maintains a professional, customer-focused first impression for all customers entering into division.
• Responsible for accurate and efficient keying of customer related transactions.
• Responsible for timely and accurate administration functions supporting needs of company and customers, including but not limited to: invoicing, unbilled route reports, processing RMA credits, daily sales, purchase requisition vouchers, receive and transfer coil inventory support, creating and documenting deposits; ingoing and outgoing mail / FedEx / UPS; storage and file maintenance of Bills of Lading; scanning and file maintenance
• Supports the needs of the company and customers through processing invoices, unbilled route reports, RMA credits, daily sales, and purchase requisition vouchers.
• Assists with receiving and transferring coil inventory.
• Manages ingoing and outgoing mail and shipments.
• Manages storage and file maintenance.
• Knows, understands and applies the company’s cash handling policy and CPU (customer pick-up) practices and procedures.
• Generates accurate and timely department reports weekly or monthly, as needed.
• Responsible for open and close of front office area for the day.
• Support payroll functions, as needed.
• Assists in organizing and executing company events.
• Other duties and special projects as assigned.

Minimum Qualifications

• Ability to handle multi-line phone system
• Ability to work within a team
• Ability to meet deadlines and work in a fast-paced environment with interruptions and prioritize duties
• Three or more years office/administration experience preferred
• High school diploma or equivalent
• Consistently exhibits and displays the company’s values of “Own It. Can Do. Act in Love.”
• Own It – Commitment to customer, the company, and each other
• Can Do – Pursuing continuous improvement
• Act in Love – Treating others with humility, respectfulness, kindness, honesty, patience, and self-control