ADMINISTRATIVE ASSISTANT I

University of Texas - Rio Grande Valley; Edinburg (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

University of Texas Rio Grande Valley is seeking an Administrative Assistant I in Edinburg, Texas. This role provides skilled and routine administrative support to the department head and staff, maintaining budgets, calendars, and filing systems while coordinating travel and events as needed.

The position requires an associate degree or equivalent experience with at least two years in office administration.

Qualifications

• Two years of office administrative experience, or equivalent combination of education and experience.
• Associate degree required or equivalent experience in a related field.
• Excellent interpersonal, organizational, and verbal communication skills.
• Proficiency with personal computer, word processing, spreadsheet, and database software.

Responsibilities

• Provide direct administrative support to the department administrator.
• Type letters, memos, reports, requisitions from notes and rough drafts.
• Coordinate travel arrangements for supervisor and staff.
• Monitor budgets and prepare monthly reconciliations and reports.
• Maintain filing systems and departmental calendars.
• Screen visitors and telephone calls; act as receptionist.

Skills

Interpersonal skills

Organizational skills

Verbal communication

Receptionist duties

Education

Associate degree

Tools

PC literacy

Word processing

Spreadsheets

Databases

Job description

ADMINISTRATIVE ASSISTANT I

Posting Number: SRGV9223

Number of Vacancies: 1

Location: Edinburg, Texas

Department: College Access & K-12 Partners

FLSA: Non-Exempt

Scope of Job:

To provide skilled and routine administrative support to the head of a department and the departmental staff and/or faculty in an academic or non-academic area. Responsible to perform routine administrative support assignments for a department head. Maintains routine financial data, which includes monthly budget and status reports.

Description of Duties:

• Provides direct administrative support to the administrator of a department.
• Types letters, memos, reports, requisitions, and other material from notes and rough drafts.
• Composes routine correspondence for the signature of the supervisor which requires knowledge of subject matter and/ordepartmental procedures.
• Handles travel arrangements for supervisor and other office personnel.
• Orders supplies and arranges for repair of equipment.
• Reviews bookkeeping information and performs other routine bookkeeping tasks, including reconciliations.
• May assist in the preparation of budgets, grant requests, class schedules and other periodic reports.
• May assist in processing various student forms and requests for the appropriate review and approvals.
• May provide general program information and materials to students and/or direct students to the appropriate student services resources.
• May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education.
• Processes personnel actions upon direction of the supervisor.
• Monitors complex records and prepares reports from a variety of materials.
• Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts.
• Maintains departmental and supervisor calendar and prepares daily schedule.
• Organizes and maintains filing systems.
• Screens visitors and telephone calls.
• Acts as a receptionist.
• Receives, sorts and distributes mail.
• May track vacation, arrange for back-up coverage and process time cards for any assigned employees.
• Performs other duties as assigned.

Supervision Received:

Specific supervision from Department Chair or Director of a Department with less than 10 regular FTE's.

Supervision Given:

May supervise assigned support staff and temporary employees.

Required Education:

Associate degree in a related field or experience as outlined below.

Preferred Education:

None.

Licenses/Certifications:

None.

Required Experience:

Two (2) year of office administrative experience. Experience may be substituted for education on a 1-on-1 basis.

Preferred Experience:

Experience obtained within higher education.

Equipment:

Knowledge of the use of personal computer, word processing, spreadsheet, and database software. Standard office equipment.

Working Conditions:

Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The role includes availability for work beyond regular office hours, including evenings and weekends, as needed. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other:

Must have excellent interpersonal, organizational, and verbal skills.

Physical Capabilities:

N/A

Employment Category:

Full-Time

Minimum Salary:

Commensurate with Experience

Posted Salary:

Commensurate with Experience

Position Available Date:

10/29/2026

Grant Funded Position:

Yes

If Yes, Provide Grant Expiration Date:

08/31/2027

EEO Statement:

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Additional Information:

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development.