ACCESS COORDINATOR

University of Texas - Rio Grande Valley; Edinburg (TX); On-site; USD 52,000 - 66,000; Full time

Job summary

University of Texas Rio Grande Valley is seeking an Access Coordinator to coordinate accommodation requests and guide the interactive process for students with disabilities and pregnancy-related needs. You will advise, document, and track accommodations, ensuring compliance with ADA, FERPA, and related regulations, while collaborating with faculty and staff for equitable access.

The role requires a Bachelor's degree in a related field and at least two years of applicable experience, with

Qualifications

• Bachelor's degree in Psychology, School Psychology, Rehabilitation Counseling, Counseling, Social Work, or a related field.
• Two years' experience working with individuals with disabilities or case management with young adults.
• Knowledge of ADA/504, FERPA, Title IX and confidentiality; ability to interpret disability documentation.

Responsibilities

• Coordinate accommodation requests and facilitate the interactive process.
• Advise students, faculty, and staff on disability- and pregnancy-related accommodations.
• Prepare accommodation letters and maintain case notes in a timely manner.
• Consult with faculty and staff to ensure equitable access and compliance with laws.

Skills

Disability accommodations

Counseling

Communication skills

Interpersonal skills

Education

Bachelor's degree in Psychology, School Psychology, Rehabilitation Counseling, Counseling, Social Work, or a related field

Tools

Microsoft Office Suite

AIM (Records management)

Job description

ACCESS COORDINATOR

Posting Number: SRGV9230

Number of Vacancies: 1

Location: Brownsville, Texas

Department: Student Accessibility Services

FLSA: Exempt

Scope of Job: To coordinate routine accommodation requests and facilitate the process for students with disabilities who are registered with the department and students seeking pregnancy, pregnancy-related accommodations, in accordance with all state and federal laws regarding access for students with disabilities and pregnancy related conditions.

Description of Duties:

• Coordinates accommodation requests, including facilitating the interactive process (i.e. analysis of disability documentation, assessment of individual student's functional limitations and access barriers, review of academic curriculum / program requirements) to determine accommodations needed to facilitate equitable access to participate in university experiences for students with disabilities.
• Ensures all corresponding documentation is in accordance with all applicable rules and regulations.
• Advises students, faculty, and staff on disability-related accommodations, policies, and procedures.
• Advises students, faculty, and staff on pregnancy, pregnancy-related accommodations, policies, and procedures.
• Communicates with the Student Accessibility Services (SAS) Departmental Review Committee (DRC) to make recommendations for reasonable accommodations; creates and distributes students' accommodation letters in a timely manner; prepares accurate case notes in a timely manner for each communication with SAS students.
• Provides individual consultation to students to assess strategies for full inclusion, including the determination and provision of reasonable accommodations; evaluates medical, psychological, and neuro-psychological documentation; provides counseling, problem-solving, and advocacy for students with disabilities.
• Consults with faculty and/or staff to ensure equitable access for students with disabilities, to identify essential curriculum requirements, and to ensure accommodation/service delivery complies with departmental procedures, as well as federal and state requirements.
• Collaborates with, and refers students to, appropriate university, community, and state resources.
• Assists in the coordination, development, and implementation of programs to improve retention of students with disabilities registered with the department.
• Responsible for conducting outreach regarding SAS services, equal access, and compliance with federal regulations to faculty, staff, and students, and provides information to community partners(e.g. high schools, community colleges, parents of prospective students, etc.).
• Maintains collaborative relationships with university faculty, staff, and campus partners to ensure equitable access for students with disabilities.
• Coordinates departmental retention efforts related to SAS students who are academically at risk and makes recommendation for necessary actions.
• Assists in creating and updating publications, newsletters, training manuals, brochures, etc. for outreach services.
• Utilizes electronic records management system for purposes of accurately recording data related to registered students and accommodations/other supports provided.
• Keeps apprised of best practices in disability services and pregnancy accommodations.
• Assists with collecting and summarizing data for departmental reports.
• Performs other duties as assigned.

Supervision Received: General supervision from assigned supervisor.

Supervision Given: Direct supervision of assigned staff.

Required Education: Bachelor's degree in Psychology, School Psychology, Rehabilitation Counseling, Counseling, Social Work, or a related field from an accredited university.

Preferred Education: N/A

Licenses/Certifications: N/A

Required Experience: Two (2) years' experience working with individuals with a variety of disabilities, or case management with young adults.

Preferred Experience: Experience obtained in a higher education setting.

Equipment: Use of standard office equipment. Microsoft Office Suite: ability to become proficient in the use of the departmental records management software (AIM).

Working Conditions: Needs to be able to successfully perform all required duties. Office environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Work is performed primarily in a general office environment. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley. As part of their essential duties, employees in these roles are expected to maintain a consistent, in-person presence on campus at their assigned locations. Limited exceptions may apply for positions that are approved as hybrid or fully remote in accordance with UTRGV policies.

Other: Knowledge of relevant federal regulations including ADA-AA, Section 504 of the Rehabilitation Act of 1978, Title IX, and FERPA, as well as accommodations in higher education; excellent written and oral communication, including presentation skills; ability to interpret disability documentation provided by a variety of qualified professionals (i.e. medical doctors, educational diagnosticians, speech language pathologists, therapists, psychologists, etc.); ability to maintain confidentiality and navigate complex communications regarding accommodations with faculty, staff and students; ability to work effectively with colleagues by demonstrating respect for deadlines and collaborative problem solving; ability to work in a face-paced environment and exercise good judgment in making decisions related to departmental functions; conflict resolution skills.

Physical Capabilities: N/A

Employment Category: Full-Time

Minimum Salary: Commensurate with Experience

Posted Salary: Commensurate with Experience

Position Available Date: 11/03/2026

Grant Funded Position: No

If Yes, Provide Grant Expiration Date:

EEO Statement: It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Social Security Number

Gender

Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.

If you have any questions, please do not hesitate to contact us at [phone] and/or [e-mail].

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development.