Office Administrator

The University of Texas at Arlington; Arlington (TX); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

The University of Texas at Arlington seeks an experienced administrative supervisor to oversee two or more staff within the department. You will hire, budget, manage funds, and purchase processes while aligning with UT Arlington policies.

You will train new staff and serve as a backup for colleagues. Responsibilities include directing daily operations, analyzing processes, approving forms in PeopleAdmin or PeopleSoft, preparing reports, scheduling meetings, and ensuring accurate documentation.

Qualifications

• Associate degree in business or related field with five years of high-level admin support including supervision.
• Or seven years of equivalent education/experience.
• Strong communication, organization, and document handling skills.

Responsabilités

• Oversee two or more administrative staff; plan, direct, delegate, and review work.
• Make decisions to improve office operations and implement procedural changes.
• Monitor changes for effectiveness and ensure policy compliance.

Connaissances

Staff supervision

Budget management

Recruitment support

PeopleSoft

Formation

Associate’s degree in business

Bachelor’s degree preferred

Outils

PeopleAdmin

Procurement systems

Description du poste

Purpose of Position

Responsible for overseeing (2) or more administrative staff for the department. Perform duties related to hiring, budgeting, fund management, and purchasing. Stays abreast of all UTA policies and procedures in order to serve as backup to any staff member and train new members.

Essential Functions

• Manages the administrative staff for the department; plans, directs, delegates and reviews work of the team; ensures staff provides quality and consistent support to department.
• Makes decisions relative to office operations; analyzes internal processes and recommends/implements procedural changes to improve operations of the department.
• Monitors changes to determine effectiveness.
• Manages the processing of forms for various personnel actions (i.e., recruitment, appointments, salary changes, position changes, leave requests, terminations, etc.) in PeopleAdmin or PeopleSoft (UT Share).
• May perform one or more of the following or similar duties: arrange meetings/conferences and workshops, compile reports, act as timekeeper, approve departmental purchases, reconcile Procards, etc.
• Performs other duties as assigned

Required Qualifications

• Associate’s degree in business, or a related field of study and five (5) years of high-level administrative support including at least two (2) years of employee supervision OR seven (7) years of an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s degree in business, or a relevant field of study.

Knowledge, Skills & Abilities

• Excellent written and oral communication skills.
• Ability to multitask.
• Ability to efficiently and interact with faculty and staff members.
• Must possess excellent organizational and document handling skills.
• Must be detail-oriented with accuracy in typing and spelling.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm

Benefits Information

Position is benefit eligible:

Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits