Administrative Assistant — Hybrid (Timekeeping & IT Support)

TERRESTRIS, LLC; Washington (District of Columbia); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Tuition assistance

Work-life programs

Job summary

Terrestris, LLC is seeking an Administrative Assistant to support the US Capitol Police IRMD. This full-time role is based in Washington, DC, with onsite work a minimum of two days per week and up to three days of telework after an initial acclimation period.

The position involves administrative, timekeeping, personnel, access, inventory, and records management duties within the USCP OIS, primarily supporting IRMD.

Qualifications

• 1–2 years of general administrative support experience.
• Proficiency with MS Office applications (Excel, Outlook, Word, PowerPoint).
• Familiarity with MS Visio, SharePoint and M365 (Teams).
• Excellent attention to detail and customer service skills.

Responsibilities

• Serve as timekeeper for about 30 Federal staff using Infor Workforce Management.
• Process door access requests to support Security Managers.
• Maintain Division Personnel information, org chart, phone list, and emergency contacts.
• Scan and upload materials to SharePoint and/or MS Teams.
• Assist leadership with conference room reservations and PowerPoint formatting.
• Track IT equipment assignments for about 12 contractors.
• Manage office supply inventory and quarterly order requests.
• Fulfill printing requests (business cards, glossy material).
• Front desk duties: mail, filing, photocopies.
• Perform other administrative tasks as assigned.

Skills

Timekeeping

MS Office

SharePoint

MS Visio

Tools

Infor Workforce Management

MS Teams

Job description

Terrestris, LLC is seeking an Administrative Assistant to support the US Capitol Police IRMD. This full-time role is based in Washington, DC, with onsite work a minimum of two days per week and up to three days of telework after an initial acclimation period.

The position involves administrative, timekeeping, personnel, access, inventory, and records management duties within the USCP OIS, primarily supporting IRMD.