Administrative Assistant — Hybrid, ESOP & Generous PTO

CO-US DuCharme, McMillen & Associates, Inc.; Boston (MA); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

ESOP eligibility on day one

Company paid parental leave

Generous time off (PTO)

Multiple benefit plans

Work-life balance focus

Job summary

DMA is an employee-owned company prioritizing its people and offering an extensive benefits package. The Administrative Assistant supports the Property Tax team with documentation, meetings, travel, and reporting, while maintaining accuracy and professionalism.

The role requires strong organizational skills, independent work habits, and 0–4 years of administrative experience in a professional environment. Proficiency in Word, Excel, Outlook, and PowerPoint is essential.

Qualifications

• High school diploma or equivalent required.
• 0–4 years of administrative experience in a professional environment.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities.
• Intermediate to advanced proficiency in Word, Excel, Outlook, and PowerPoint.
• High level of interpersonal skills for handling sensitive and confidential information.

Responsibilities

• Prepare, format, and edit letters, reports, spreadsheets, and other required documents.
• Collect and organize client data; maintain accurate and organized client files.
• Generate and update client and management reports.
• Communicate with assessors and tax collectors regarding notices, valuations, tax bills, refunds, and appeal deadlines.
• Calculate and process reductions; perform follow-up billing.
• Schedule and organize meetings; prepare meeting materials.
• Maintain files, databases, and account history reports.
• Provide administrative support to team members, including coordinating meeting rooms, postage systems, office signage, and employee lounge upkeep.
• Assist with travel arrangements and prepare expense reports.
• Maintain and order office supplies; research vendors and manage contracts.
• Assist with new hire onboarding.
• Provide additional billing support as needed.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Independent work

Multitasking

Interpersonal skills

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

PowerPoint

Job description

DMA is an employee-owned company prioritizing its people and offering an extensive benefits package. The Administrative Assistant supports the Property Tax team with documentation, meetings, travel, and reporting, while maintaining accuracy and professionalism.

The role requires strong organizational skills, independent work habits, and 0–4 years of administrative experience in a professional environment. Proficiency in Word, Excel, Outlook, and PowerPoint is essential.