Administrative Assistant (Hybrid)

Eversource; Berlin (CT); Hybrid; USD 68,000 - 76,000; Full time

Job summary

Eversource is seeking an experienced administrative professional to support information technology and departmental operations in a hybrid work environment. The role handles confidential tasks, manages calendars, drafts correspondence, and prepares reports and budgets as part of a diverse team.

Responsibilities include meeting management, travel coordination, and processing forms such as time sheets and requisitions, with strong emphasis on accuracy and discretion.

Qualifications

• High school diploma or the equivalent experience
• Four (4) years of related administrative experience
• Certification in secretarial science preferred

Responsibilities

• Plans setup for and prepares correspondence, reports, records, speeches, and various other materials
• Proofreads and edits material for grammar, punctuation, and spelling
• Acknowledges correspondence, initiates inquiries, and drafts letters for signature
• Prepares and processes time sheets, expense reports, and purchase requisitions
• Obtains and assembles statistical information and prepares reports and summaries
• Handles sensitive information and maintains files and manuals
• Receives visitors and responds to inquiries
• Maintains calendar and arranges meetings and travel

Skills

Typing

Communication

Written/oral

Independent work

Time management

Deadline management

IT support experience

Education

High school diploma or equivalent

Secretarial science certification preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Office Suite

Job description

Eversource will not offer immigration-related sponsorship for this position (e.g., H-1B, O-1, J-1, TN, E-3, etc.). Applicants requiring visa sponsorship to start employment with Eversource will not be considered.

Eversource supports work-life balance by offering hybrid schedules for certain roles.

Eligibility is based on job responsibilities, operational needs, nature of work and team dynamics.

Current guidelines require employees to work at least three days in the office, including Tuesdays and Wednesdays, with the third day set by the employee and supervisor based on department needs.

These guidelines apply to roles approved for remote work and are subject to change, based on managerial discretion and work performance.

All applicants must be able to work up to five days in the office if needed (for example: emergencies, training, or other business needs) or should the policy change.

Performs varied and confidential administrative work including, but not limited to, meeting management, travel management, purchasing-related activities, creation and maintenance of professional business-related materials as well as maintenance of department records.

Work requiring a high degree of initiative and judgment.

May make decisions in principal’s absence within prescribed limits of authority.

Essential Functions

• Plans setup for and prepares correspondence, reports, records, speeches, and various other materials, some of a complex and highly confidential nature.
• Proofreads and edits material for grammar, punctuation, and spelling, some of which may be complex in nature and may be typed by others.
• Acknowledges correspondence, initiates inquiries, and secures information; drafts and composes letters for signature.
• Prepares and processes various forms and reports such as time sheets, expense reports, authorizations for payment, purchase requisitions, vacation schedules, vehicle reports, etc.
• Obtains and assembles statistical and other related information; compiles and computes data; prepares various important, regular, and special reports, statements, summaries, tabulations, and schedules.
• Handles sensitive information and sets up/maintains files and manuals.
• Receives and distributes mail, prioritizes correspondence, investigates, and follows up as required.
• Receives visitors and responds to their inquiries.
• Arranges appointments, meetings, and travel schedules; prioritizes and maintains calendar.
• Prepares reports, gathers material for inclusion in reports, presentations, or special assignments.
• Insures that data is complete and in proper format.
• Develops input and prepares documentation for budgets and forecasts from source documents.
• May perform analyses of budget material for Supervisor’s review and approval.
• May perform administrative duties for others when needed.

Technical Knowledge/ Skills

• Excellent typing skills
• Thorough knowledge of Microsoft Office Applications (Word, PowerPoint and Excel) is required
• Good oral and written communication skills
• Ability to communicate effectively at all levels with both internal and external to Eversource
• Demonstrated ability to handle highly confidential or sensitive matters
• Demonstrated ability/willingness to take initiative and ability to make sound judgement
• Ability to work independently as well as collaboratively
• Ability to prioritize and multiple tasks
• Demonstrated ability to manage deadlines, handle confidential and sensitive matters and follow through on assignments
• Experience supporting information technology department preferred

Education

High school diploma or the equivalent experience

Experience

Four (4) years of related administrative experience

Licenses & Certifications

Certification in secretarial science preferred

Working Conditions

Must be available to work emergency restoration assignment as required. Must be available to travel between MA/CT/NH as necessary.

Mental Aspects

N/A

#corpajd #LI-ES3

Competencies

• Build trusting relationships
• Manage and develop people
• Foster teamwork and cross-functional collaboration
• Lead change
• Communicate strategic vision
• Create an engaged workforce
• Focus on the customer
• Take ownership & accountability

Compensation and Benefits

Eversource offers a competitive total rewards program. Check out our careers site for an overview of our benefits programs. Salary is commensurate with your experience. This position is eligible for a potential incentive. The annual salary range for this position is: $68,150.00-$75,720.00.

Worker Type

Regular

Number of Openings

1

Emergency Response

Responding to emergency situations to meet customers’ needs is part of every employee’s role. If employed, you will be given an Emergency Restoration assignment. This means you may be called to assist during an emergency outside of your normal responsibilities, work hours and location.

EEO Statement

Eversource Energy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.

VEVRRA Federal Contractor Who we are

Eversource Energy (NYSE:ES), a Fortune 500 and Standard & Poor’s 500 energy company based in Connecticut, Massachusetts and New Hampshire, operates New England’s largest energy delivery system. Eversource is committed to safety, reliability, environmental leadership and stewardship, and expanding energy options for its 4.3 million electric and natural gas customers. We are a company dedicated to our customers, communities and employees. We know that our success depends on the best efforts of our engaged team-talented and dedicated individuals who take pride in their work, know and exhibit the value of teamwork and collaboration, and support each other in working safely every day.