Administrative Assistant, Humanities Center Operations

Phase2 Technology; Austin (TX); On-site; USD 37,000 - 45,000; Full time

Job summary

The University of Texas at Austin is seeking an Administrative Assistant to support the Ransom Center’s Administrative Suite and Director's Office on UT's Main Campus. You will handle front-line inquiries, travel reimbursements, payroll and vendor setup, and assist with events and day-to-day operations.

Ideal candidates will have a High School diploma or GED with clerical experience, proficiency in Microsoft Office and DocuSign, and familiarity with UT systems.

Qualifications

• High School diploma or GED plus 3 years of clerical experience, or a Sr. Office Assistant level with 1 year experience.
• Familiarity with Microsoft Office Suite and DocuSign.
• Experience with UT systems such as Define, Workday, and UT Market is preferred.

Responsibilities

• Greet staff, visitors, scholars and guests; manage a multi-line phone system and direct messages.
• Process travel requests and reimbursements; assist with RTAs and VE6/VP5 forms.
• Handle domestic and international shipments, mailings, and shipping labels.
• Provide backup administrative support to the Director's Office, including calendar management and donor communications.
• Process income vouchers and set up vendors via DocuSign; assist with payments.
• Coordinate mailroom functions, office supplies, and equipment maintenance.
• Support room reservations and updates on the Finance & Administration Sharepoint page.
• Arrange weekly Scholar's Coffee and staff meetings, including refreshments and supplies.

Skills

Microsoft Office Suite

DocuSign

Phone etiquette

Education

High School diploma or GED

Tools

Define (UT)

Workday

UT Market

Job description

The University of Texas at Austin is seeking an Administrative Assistant to support the Ransom Center’s Administrative Suite and Director's Office on UT's Main Campus. You will handle front-line inquiries, travel reimbursements, payroll and vendor setup, and assist with events and day-to-day operations.

Ideal candidates will have a High School diploma or GED with clerical experience, proficiency in Microsoft Office and DocuSign, and familiarity with UT systems.