Administrative Assistant: Front Desk & Office Support

University of Texas; Austin (TX); On-site; USD 37,000 - 45,000; Full time

Job summary

The Harry Ransom Center at The University of Texas at Austin seeks an Administrative Assistant to greet visitors, manage the front desk flow, and support leadership across the Administrative Suite. You will process travel reimbursements, handle mail and shipments, and assist with events and vendor coordination to ensure smooth operations.

A strong candidate will have a high school diploma or GED with clerical experience and proficiency in MS Office and DocuSign.

Qualifications

• High School diploma or GED and 3 years of clerical experience.
• Or High School diploma or GED with 1 year in Sr. Office Assistant level.
• Familiarity with Microsoft Office Suite and DocuSign.

Responsibilities

• Serve as first point of contact for visitors and phone lines for the Director’s Office.
• Manage travel requests, reimbursements, and coordination using DEFINE and related systems.
• Handle domestic and international shipments, mailings, and office supply inventory.
• Support calendar management and coordinate events and meetings for staff.

Education

High School diploma or GED

Tools

Microsoft Office Suite

DocuSign

Job description

The Harry Ransom Center at The University of Texas at Austin seeks an Administrative Assistant to greet visitors, manage the front desk flow, and support leadership across the Administrative Suite. You will process travel reimbursements, handle mail and shipments, and assist with events and vendor coordination to ensure smooth operations.

A strong candidate will have a high school diploma or GED with clerical experience and proficiency in MS Office and DocuSign.