Administrative Assistant (Human Resources) - AP -

Albanyschools; City of Albany (NY); Vor Ort; USD 42.000 - 52.000; Vollzeit

Zusammenfassung

Albanyschools in Albany, NY is seeking an Administrative Assistant (Human Resources) for Academy Park. The role provides general HR administrative support, including benefits, attendance and recruitment tasks, drafting letters, answering phones and emails, employment verifications, and maintaining personnel folders.

The position also involves data entry into the HRIS system and managing attendance records, under the head of the department.

Qualifikationen

• Bachelor's or Associate's degree and/or 4 years office experience in lieu of degree.
• Knowledge of office management principles and procedures.
• Experience with HRIS and personnel records is preferred.

Aufgaben

• Provide administrative support in benefits, attendance and recruitment.
• Draft letters and respond to phones and emails.
• Conduct employment verifications and compile personnel folders.
• Enter data into HRIS and maintain attendance records.

Kenntnisse

Office management

Communication

Records management

Data entry

Phone & email handling

Personnel administration

Ausbildung

Bachelor's degree

Associate's degree

High school diploma plus 4 years office experience

Tools

MS Office

HRIS system

Jobbeschreibung

Administrative Assistant(Human Resources) - Academy Park

Monday - Friday

Management Confidential

The incumbent is responsible for making independent decisions on problems encountered within a delegated scope of activity. Work is performed under the general direction of the head of the department who reviews work through conferences and reports for adherence to departmental policies and standards.

Responsibilities:

• Provides general administrative assistance in areas of benefits, attendance and recruitment;
• Responsibilities include but are limited to:
  • Drafting letters
  • Answering phones and emails
  • Employment verifications
  • Compiling personnel folders
  • Data entry into the HRIS system
  • Maintaining attendance records
  • Related work as required

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

• Thorough knowledge of the principles and practices of office management;
• Thorough knowledge of office terminology, procedures and equipment, including personal computers;
• Good knowledge of business arithmetic and English;
• Working knowledge of personnel administration;
• Ability to properly interpret relevant laws, regulations and policies, and make decisions accordingly
• Ability to relate to and communicate with the public, members of the department and representatives of other agencies in a professional manner;
• Ability to keep complex records and prepare reports;
• Courtesy and tact;
• Good judgment;
• Dependability;
• Physical condition commensurate with the demands of the position.

This title is currently under NYS Helps.

Minimum Qualifications:

1. Graduation from a regionally accredited or New York State registered college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's Degree; OR
2. Graduation from a regionally accredited or New York State registered college or one accredited by the New York State Board of Regents to grant degrees with an Associate's Degree and two (2) years fulltime paid experience in an office environment; OR
3. Graduation from high school or possession of a high school equivalency diploma with four (4) years fulltime paid experience in an office environment; OR
4. An equivalent combination of training and experience as defined by the limits of (a), (b), and (c) above.