Administrative Assistant: HR & Executive Support

DHL; Tampa (FL); On-site; Confidential; Full time

Benefits offered by this job

Medical, dental, vision coverage

PTO including holidays & vacation

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain in Tampa, FL is seeking an Administrative Assistant I to support office HR, coordinate site needs and activities, and assist with payroll and records management.

The ideal candidate will have strong MS Office skills, AR/AP familiarity, and experience with clerical tasks; two years of Excel/Word and payroll experience preferred. This role offers a full-time schedule Monday–Friday, with competitive benefits and growth opportunities at DHL.

Qualifications

• High School Diploma or Equivalent.
• Two years using MS Excel, MS Word and an email system.
• Two years experience with accounts receivable and accounts payable, preferred
• Three years related experience, preferred

Responsibilities

• Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.
• Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.
• Assist the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings.
• Maintain filing system including items that are confidential. Establish, Maintain, and when necessary, revise supervisor’s files.
• Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports.
• Open and Review all mail directed to management staff. Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager.

Skills

Microsoft Office proficiency

Inventory Control

Office/clerical experience

Verbal and email communication

Scheduling management

Education

High School Diploma or Equivalent

Tools

MS Excel

MS Word

Email system

Job description

DHL Supply Chain in Tampa, FL is seeking an Administrative Assistant I to support office HR, coordinate site needs and activities, and assist with payroll and records management.

The ideal candidate will have strong MS Office skills, AR/AP familiarity, and experience with clerical tasks; two years of Excel/Word and payroll experience preferred. This role offers a full-time schedule Monday–Friday, with competitive benefits and growth opportunities at DHL.