Administrative Assistant - Hourly

Archdiocese of Seattle; Oak Harbor (WA); On-site; USD 29,000 - 34,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability coverage

Pension / 403(b)

HSA / FSA

Sick leave & holidays

Job summary

The Archdiocese of Seattle is seeking an administrative support professional for the 30-hour-per-week parish office in Oak Harbor, WA. This role entails bulletin preparation, database management, front-desk duties, and coordinating communications and volunteers.

Qualifications include 2+ years in reception/administration, strong organizational and communication skills, and proficiency with Word/Excel/Canva. Experience with parish ministry is a plus; benefits are included.

Qualifications

• 2+ years of demonstrated experience in professional reception and administrative work.
• Strong organizational, critical thinking, and problem-solving skills.
• Strong verbal and written communication skills.
• Proficiency with computer software (MS Word, MS Excel, Canva).
• Experience in database management.
• Website & newsletter content creation, and communications expertise.
• Ability to prioritize tasks and projects with strong time management skills.
• Regular and dependable attendance.
• Demonstrated ability to work with a variety of people, including multicultural communities.
• Parish or Catholic ministry experience a plus.

Responsibilities

• Assures preparation of the weekly parish bulletin, flyers, and promotional materials for parish events.
• Maintains the ParishStaq parish management database.
• Maintains filing systems for the office.
• Maintains an inventory of office supplies and reorders as needed.
• Prepares letters, forms, and brochures and other correspondence for the office.
• Prepares and processes regular mail and bulk mailings.
• Maintains facilities calendar and accommodates requests for changes.
• Serves as receptionist and public relations representative between staff members, parishioners, vendors, and visitors.
• Assists those in need by providing appropriate referral sources.
• Maintains office supply inventory and reorders as needed.
• Coordinates volunteers.
• Performs other duties as assigned.

Skills

Organizational skills

Critical thinking

Problem solving

Verbal communication

Written communication

MS Word

MS Excel

Canva

Database management

Website content creation

Newsletter content creation

Interpersonal skills

Time management

Multicultural communication

Tools

MS Word

MS Excel

Canva

Job description

Job Details: Job Location: 0101 St. Augustine Parish, Oak Harbor - Oak Harbor, WA 98277, Position Type: Part Time, Salary Range: $21.00 - $25.00 Hourly, I. POSITION PURPOSE

POSITION PURPOSE

Provides administrative services in support of the parish and its activities. This is a 30 hour a week position.

ESSENTIAL POSITION FUNCTIONS

• A. Assures preparation of the weekly parish bulletin, flyers, and promotional materials for parish events.


• B. Maintains the ParishStaq parish management database.


• C. Maintains filing systems for the office.


• D. Maintains an inventory of office supplies and reorders as needed.


• E. Prepares letters, forms, and brochures and other correspondence for the office.


• F. Prepares and processes regular mail and bulk mailings.


• G. Maintains facilities calendar and accommodates requests for changes.


• H. Serves as receptionist and public relations representative between staff members, parishioners, vendors, and visitors.


• I. Assists those in need by providing appropriate referral sources.


• J. Maintains office supply inventory and reorders as needed.


• K. Coordinates volunteers.


• L. Performs other duties as assigned.

Qualifications: Qualifications

• Willingness and ability to support the mission of the church.


• Active member of a parish/faith community and in good standing with the Church.


• 2+ years of demonstrated experience in professional reception and administrative work.


• Strong organizational, critical thinking, and problem-solving skills.


• Strong verbal and written communication skills


• Proficiency with computer software (MS Word, MS Excel, Canva, etc.)


• Experience in database management


• Website & newsletter content creation, and communications expertise.


• Experience with interpersonal, communication and organizational skills.


• Ability to prioritize tasks and projects with strong time management skills.


• Regular and dependable attendance.


• Demonstrated ability to work with a variety of people, including multicultural communities.


• Possess emotional intelligence skills and ability to build trust with the pastor, parochial vicar, leadership team, fellow staff members, and parishioners.


• Maintains a level of confidentiality and professionalism with regards to work/church related issues.


• Parish or Catholic ministry experience a plus.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits:

• Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.