Administrative & Marketing Assistant - Hourly

4000 Archdiocese Of Seattle Payroll Svc; Seattle (WA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

AD&D

Long-term disability

Pension

403(b)

HSA

FSA

Sick leave

Vacation and holidays

Job summary

NE Seattle Catholic Community in Seattle, WA seeks an Administrative & Marketing Assistant to provide essential office support and help with communications, marketing, and parish life activities across four locations.

The role requires detail-oriented work, strong organizational and communication skills, and the ability to collaborate with staff and volunteers. Proficiency in Canva, Microsoft Office or Google Workspace, and social media is preferred.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace.
• Experience using Canva for graphic design and document creation.
• Familiarity with social media platforms, particularly Facebook and Instagram.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Friendly, professional demeanor and a commitment to excellent service.
• Ability to work collaboratively with staff, parishioners, and volunteers.

Responsibilities

• Provide general office support, including answering phones and assisting parishioners.
• Coordinate meetings, prepare agendas, take minutes, and arrange hospitality.
• Assist with Safe Environment administrative requirements.
• Maintain parish calendars, schedules, Mass intentions, and prayer requests.
• Assist the Communications Director with additional projects as needed.
• Assist with planning and coordinating parish events, gatherings, and celebrations.
• Support coffee hours and other parish hospitality activities.
• Coordinate scheduling and use of parish meeting and event spaces.

Skills

Organization

Communication

Microsoft Office

Google Workspace

Canva

Social media

Project management

Teamwork

Customer service

Tools

Canva

Monday.com

CMS/Website CMS

Microsoft Office

Google Workspace

Job description

Job Details: Job Location: 0010 Our Lady of the Lake Parish, Seattle - Seattle, WA, Position Type: Full Time, Salary Range: $26.00 - $33.00Hourly, Administrative & Marketing Assistant

NE Seattle Catholic Community | Seattle, WA

NE Seattle Catholic Community (NESCC), serving Assumption, Our Lady of the Lake, St. Bridget, and St. Catherine of Siena parishes, is seeking a friendly, organized, and creative Administrative & Marketing Assistant to join our team!

This position provides essential administrative support while assisting with communications, marketing, and parish life activities across our four parish locations. The ideal candidate is detail-oriented, comfortable managing multiple priorities, enjoys working with people, and brings a positive, collaborative approach to their work.

Key Responsibilities

Administrative Support

• Provide general office support, including answering phones and assisting parishioners.
• Coordinate meetings, prepare agendas, take minutes, and arrange hospitality.
• Assist with Safe Environment administrative requirements.
• Maintain parish calendars, schedules, Mass intentions, and prayer requests.
• Assist with staff celebrations, correspondence, and special projects.

Communications & Marketing Support

• Assist with creating and producing weekly parish bulletins using Canva.
• Support social media content creation, scheduling, and posting.
• Maintain and update website calendars, liturgical schedules, and parish information.
• Provide administrative and creative support for stewardship and fundraising campaigns.
• Assist the Communications Director with additional projects as needed.

Parish Life & Event Support

• Assist with planning and coordinating parish events, gatherings, and celebrations.
• Support coffee hours and other parish hospitality activities.
• Coordinate scheduling and use of parish meeting and event spaces.
• Work collaboratively with staff and volunteers across all four parish locations.

Qualifications: Required Skills and Experience

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace.
• Experience using Canva for graphic design and document creation.
• Familiarity with social media platforms, particularly Facebook and Instagram.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Friendly, professional demeanor and a commitment to excellent service.
• Ability to work collaboratively with staff, parishioners, and volunteers.

Preferred Qualifications

• Experience with Monday.com or similar project management software.
• Experience with website content management.
• Previous administrative experience in a parish, nonprofit, school, or community organization.
• Familiarity with Catholic parish life, traditions, and ministries.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits:

Eligible positions receive a comprehensive package of benefits including

• medical
• dental
• vision
• life
• accidental death and disability
• long term disability
• pension
• 403(b)
• HSA
• FSA
• generous sick leave
• vacation and holidays.