Administrative Assistant 2/Communications Coordinator - Hourly

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES; Tacoma (WA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan (pension)

403(b)

HSA

Sick leave

Vacation and holidays

Job summary

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES seeks a detail-oriented parish administrator in Tacoma to support office operations, manage parish databases, and coordinate communications. You will open/close the office, oversee scheduling, and help prepare weekly bulletins and digital content for the parish website and social channels.

Ideal candidates will have strong MS Word/Excel skills, Canva experience, and the ability to work with diverse communities.

Qualifications

• Experience with parish data and records management is preferred.
• Proficient with MS Word, MS Excel and Canva for documents and graphics.
• Experience in website/newsletter content creation and communications.

Responsibilities

• Maintains parish database records and parish office administration.
• Opens/closes parish office and oversees office equipment and supplies.
• Manages weekly parish bulletin and parish website/newsletter content.
• Directs facility scheduling, rentals, and coordination with groups.
• Coordinates volunteers and supports parish events and communications.

Skills

Interpersonal skills

Organizational skills

Time management

Attention to detail

Multicultural communication

Tools

MS Word

MS Excel

Canva

Job description

ESSENTIAL POSITION FUNCTIONSAdministrativeMaintains parish database records using ParishStaq and other database and records management tools. This includes management of parish registration, sacramental records, archives, mailing lists, and envelope distribution.Opens and closes parish office. Oversees maintenance of office workroom and office equipment supply. Maintains office supply inventory and reorders as needed.Oversees routing of mail and correspondence.Assures a hospitable and welcoming presence for church and office visitors, providing appropriate assistance and/or referral to visitors. Answers telephone and assures accurate and prompt transmission of messages.Provide administrative services in support of the parish, various ministries, and activities as neededMaintains the church facility schedule. Oversees scheduling of church facilities by approved organizations. Develops and maintains a calendar that identifies the time, date, name of organization, as well as room scheduled to use. Directs groups on facility use responsibilities, rental fees, insurance coverage, and manages conflicts that may arise. Coordinates the rental collection and monitoring of facility keys. Coordinates facility support and supervision when used by outside groups.Coordinates volunteers as needed for administrative projects.Performs other duties as assigned.CommunicationsAssures preparation of the weekly parish bulletin.Manages and regularly updates the parish family website(s).Create and schedule content for communications platforms and social media to promote parish life including graphics, captions and basic video content. Track and report reach of communications platformsDesign flyers, posters, newsletters, and promotional materials for parish events.Coordinates with other parish staff to support and communicate events scheduled at parish sites.Primary:Willingness to work as part of the parish staff team to accomplish the mission of the parishAbility and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained ministers.Active member of a parish/faith community and in good standing with the ChurchExperience:Proficiency with computer software (MS Word, MS Excel, Canva, etc.)Experience in database management.Website & newsletter content creation, and communications expertise.Experience with interpersonal, communication and organizational skills.Working knowledge of, or willingness to learn, Catholic parish structures and organizations.Ability to work with a variety of people, including multicultural communities.Regular and dependable attendance.Willing to support the teachings of the Catholic Church in Western Washington.Desirable Skills:Exceptional Time Management: Ability to effectively prioritize tasks and manage time efficiently in a dynamic environment.Organizational Excellence: Strong organizational skills to manage multiple responsibilities and maintain detailed and accurate records.Attention to Detail: A meticulous approach to ensure accuracy in data entry tasks.Experience in a non-profit and/or religious institution is preferred.Experience with online giving platforms is preferred.Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.