Administrative Assistant - Hourly

Stjude Redmond; Oak Harbor (WA); On-site; USD 29,000 - 34,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability coverage

Pension/401(k) option

Job summary

St Augustine Parish in Oak Harbor, WA is seeking a part-time Administrative Assistant (hourly) to support the parish and its activities. The role is a 30-hour week position with duties including bulletin creation, database maintenance, filing, mailings and receptionist duties.

Strong organization and communication skills are essential. Proficiency in Word, Excel, Canva, and database management is expected, along with ability to handle confidential information and work with a diverse parish

Qualifications

• 2+ years of experience in professional reception and administrative work.
• Willingness to support the mission of the church.
• Strong organizational, critical thinking, and problem-solving skills.
• Excellent verbal and written communication abilities.
• Proficient with MS Word, MS Excel, Canva, and related tools.
• Experience in database management and newsletters/website content creation.

Responsibilities

• Prepare weekly parish bulletin, flyers, and event materials.
• Maintain ParishStaq parish management database and filing systems.
• Manage office supplies inventory and reordering.
• Prepare letters, forms, and brochures; handle mailings.

Skills

Administrative experience

Reception & guest relations

Strong communication

Time management

Confidentiality & professionalism

Multicultural communication

Emotional intelligence

Tools

Microsoft Word

Microsoft Excel

Canva

Database management

Job description

Administrative Assistant - Hourly# Administrative Assistant - Hourly0101 St. Augustine Parish, Oak Harbor - Oak Harbor, WA 98277## OverviewSalary Range$21.00 - $25.00 HourlyPosition TypePart Time## DescriptionI. POSITION PURPOSEProvides administrative services in support of the parish and its activities. This is a 30 hour a week position.II. ESSENTIAL POSITION FUNCTIONSA. Assures preparation of the weekly parish bulletin, flyers, and promotional materials for parish events.B. Maintains the ParishStaq parish management database.C. Maintains filing systems for the office.D. Maintains an inventory of office supplies and reorders as needed.E. Prepares letters, forms, and brochures and other correspondence for the office.F. Prepares and processes regular mail and bulk mailings.G. Maintains facilities calendar and accommodates requests for changes.H. Serves as receptionist and public relations representative between staff members, parishioners, vendors, and visitors.I. Assists those in need by providing appropriate referral sources.J. Maintains office supply inventory and reorders as needed.K. Coordinates volunteers.L. Performs other duties as assigned.## QualificationsQualifications1. Willingness and ability to support the mission of the church.2. Active member of a parish/faith community and in good standing with the Church.3. 2+ years of demonstrated experience in professional reception and administrative work.4. Strong organizational, critical thinking, and problem-solving skills.5. Strong verbal and written communication skills6. Proficiency with computer software (MS Word, MS Excel, Canva, etc.)7. Experience in database management8. Website & newsletter content creation, and communications expertise.9. Experience with interpersonal, communication and organizational skills.10. Ability to prioritize tasks and projects with strong time management skills.11. Regular and dependable attendance.12. Demonstrated ability to work with a variety of people, including multicultural communities.13. Possess emotional intelligence skills and ability to build trust with the pastor, parochial vicar, leadership team, fellow staff members, and parishioners.14. Maintains a level of confidentiality and professionalism with regards to work/church related issues.15. Parish or Catholic ministry experience a plus.*Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.**Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.*