Administrative Assistant 2/Communications Coordinator - Hourly

Archdiocese of Seattle; Tacoma (WA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Pension and retirement plan

Job summary

Archdiocese of Seattle seeks an administrative professional to support Our Lady Queen of Heaven Parish in Tacoma. The role covers parish database management, front-desk duties, and communications for parish events and publications.

Responsibilities include maintaining records, updating the parish website and bulletins, coordinating facility use, and supporting ministries with clerical tasks. The position emphasizes welcoming visitors and accurate data handling.

Qualifications

• Proficiency with common office software (Word/Excel) and Canva.
• Experience managing parish records and databases.
• Ability to create website/newsletter content and communications materials.
• Strong interpersonal and organizational skills.
• Willingness to learn Catholic parish structures and participate with parish staff.

Responsibilities

• Maintain parish database records using ParishStaq and other tools.
• Open/close parish office; manage office supplies and equipment.
• Oversee mail routing and staff communications.
• Greet visitors and assist with inquiries and referrals.
• Prepare the weekly parish bulletin and manage website updates.
• Create promotional materials and schedule events with staff.

Skills

MS Word

MS Excel

Canva

Database management

Content creation

Interpersonal skills

Tools

ParishStaq

Job description

Job Details

Job Location: 0136 Our Lady Queen of Heaven Parish, Tacoma - Tacoma, WA 98444, Position Type: Full Time, Salary Range: $25.00 - $30.00 Hourly,

ESSENTIAL POSITION FUNCTIONS

Administrative

• Maintains parish database records using ParishStaq and other database and records management tools. This includes management of parish registration, sacramental records, archives, mailing lists, and envelope distribution.
• Opens and closes parish office. Oversees maintenance of office workroom and office equipment supply. Maintains office supply inventory and reorders as needed.
• Oversees routing of mail and correspondence.
• Assures a hospitable and welcoming presence for church and office visitors, providing appropriate assistance and/or referral to visitors. Answers telephone and assures accurate and prompt transmission of messages.
• Provide administrative services in support of the parish, various ministries, and activities as needed
• Maintains the church facility schedule. Oversees scheduling of church facilities by approved organizations. Develops and maintains a calendar that identifies the time, date, name of organization, as well as room scheduled to use. Directs groups on facility use responsibilities, rental fees, insurance coverage, and manages conflicts that may arise. Coordinates the rental collection and monitoring of facility keys. Coordinates facility support and supervision when used by outside groups.
• Coordinates volunteers as needed for administrative projects.
• Performs other duties as assigned.

Communications

• Assures preparation of the weekly parish bulletin.
• Manages and regularly updates the parish family website(s).
• Create and schedule content for communications platforms and social media to promote parish life including graphics, captions and basic video content. Track and report reach of communications platforms
• Design flyers, posters, newsletters, and promotional materials for parish events.
• Coordinates with other parish staff to support and communicate events scheduled at parish sites.

Qualifications: Primary

• Willingness to work as part of the parish staff team to accomplish the mission of the parish
• Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained ministers.
• Active member of a parish/faith community and in good standing with the Church

Experience

• Proficiency with computer software (MS Word, MS Excel, Canva, etc.)
• Experience in database management.
• Website & newsletter content creation, and communications expertise.
• Experience with interpersonal, communication and organizational skills.
• Working knowledge of, or willingness to learn, Catholic parish structures and organizations.
• Ability to work with a variety of people, including multicultural communities.
• Regular and dependable attendance.
• Willing to support the teachings of the Catholic Church in Western Washington.

Desirable Skills

• Exceptional Time Management: Ability to effectively prioritize tasks and manage time efficiently in a dynamic environment.
• Organizational Excellence: Strong organizational skills to manage multiple responsibilities and maintain detailed and accurate records.
• Attention to Detail: A meticulous approach to ensure accuracy in data entry tasks.
• Experience in a non‑profit and/or religious institution is preferred.
• Experience with online giving platforms is preferred.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits

• Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.