Administrative & Marketing Assistant - Hourly

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES; Seattle (WA); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Pension (401k/403(b)

HSA/FSA

Vacation & holidays

Job summary

Seattle Catholic Community (NESCC) is seeking an Administrative & Marketing Assistant to provide essential office support across four parish locations—Assumption, Our Lady of the Lake, St. Bridget, and St. Catherine of Siena.

The role involves coordinating meetings, preparing bulletins, and assisting with communications, fundraising, and parish life activities. The ideal candidate is organized, detail-oriented, and collaborative, capable of managing multiple priorities while delivering friendly

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Experience using Canva for graphic design and document creation.

Responsibilities

• Provide general office support, including answering phones and assisting parishioners.
• Coordinate meetings, prepare agendas, take minutes, and arrange hospitality.
• Assist with Safe Environment administrative requirements.
• Maintain parish calendars, schedules, Mass intentions, and prayer requests.
• Assist with staff celebrations, correspondence, and special projects.
• Assist with creating and producing weekly parish bulletins using Canva.
• Support social media content creation, scheduling, and posting.
• Maintain and update website calendars, liturgical schedules, and parish information.
• Provide administrative and creative support for stewardship and fundraising campaigns.
• Assist the Communications Director with additional projects as needed.
• Assist with planning and coordinating parish events, gatherings, and celebrations.
• Support coffee hours and other parish hospitality activities.
• Coordinate scheduling and use of parish meeting and event spaces.

Skills

Organizational skills

Communication skills

Multitasking

Team collaboration

Customer service

Tools

Canva

Microsoft Office

Google Workspace

Monday.com

Website CMS

Job description

Administrative & Marketing AssistantNE Seattle Catholic Community | Seattle, WANE Seattle Catholic Community (NESCC), serving Assumption, Our Lady of the Lake, St. Bridget, and St. Catherine of Siena parishes, is seeking a friendly, organized, and creative Administrative & Marketing Assistant to join our team!This position provides essential administrative support while assisting with communications, marketing, and parish life activities across our four parish locations. The ideal candidate is detail-oriented, comfortable managing multiple priorities, enjoys working with people, and brings a positive, collaborative approach to their work.Key ResponsibilitiesAdministrative SupportProvide general office support, including answering phones and assisting parishioners.Coordinate meetings, prepare agendas, take minutes, and arrange hospitality.Assist with Safe Environment administrative requirements.Maintain parish calendars, schedules, Mass intentions, and prayer requests.Assist with staff celebrations, correspondence, and special projects.Communications & Marketing SupportAssist with creating and producing weekly parish bulletins using Canva.Support social media content creation, scheduling, and posting.Maintain and update website calendars, liturgical schedules, and parish information.Provide administrative and creative support for stewardship and fundraising campaigns.Assist the Communications Director with additional projects as needed.Parish Life & Event SupportAssist with planning and coordinating parish events, gatherings, and celebrations.Support coffee hours and other parish hospitality activities.Coordinate scheduling and use of parish meeting and event spaces.Work collaboratively with staff and volunteers across all four parish locations.Required Skills and ExperienceStrong organizational skills and attention to detail.Excellent written and verbal communication skills.Proficiency with Microsoft Office or Google Workspace.Experience using Canva for graphic design and document creation.Familiarity with social media platforms, particularly Facebook and Instagram.Ability to manage multiple tasks, prioritize deadlines, and work independently.Friendly, professional demeanor and a commitment to excellent service.Ability to work collaboratively with staff, parishioners, and volunteers.Preferred QualificationsExperience with Monday.com or similar project management software.Experience with website content management.Previous administrative experience in a parish, nonprofit, school, or community organization.Familiarity with Catholic parish life, traditions, and ministries.Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.