Administrative Assistant - Hospital/Nonprofit Office

gw-temp-website; Los Angeles (CA); On-site; USD 53,000 - 58,000; Full time

Job summary

Gateways in Los Angeles is seeking an Administrative Assistant for Normandie Village. The role is non-exempt, Monday–Friday, 8am–4:30pm, providing clerical, data entry and patient records support under the Program Director.

The candidate should have 3 years of secretarial experience, a high school diploma, and be proficient in Microsoft Office with typing speed around 55 wpm. HIPAA compliance and confidentiality are essential.

Qualifications

• High school diploma required.
• Three years of secretarial experience.
• Experience in hospital/behavioral services preferred.
• Background checks ( DOJ, FBI, CCL ) required.

Responsibilities

• Perform general clerical duties including filing, scanning, mail and copying.
• Handle telephone and e-mail inquiries and respond as appropriate.
• Create and modify documents using Microsoft Office and Excel.
• Data entry tasks and scheduling meetings.
• Maintain files, minutes and data systems; submit timely reports.
• Protect confidentiality per HIPAA and Gateways policies.

Skills

Typing 55 wpm

Strong communication

Detail oriented

Highly organized

Multi-tasking

Flexibility

Education

High School Diploma

Tools

Microsoft Office

Excel

Job description

Gateways in Los Angeles is seeking an Administrative Assistant for Normandie Village. The role is non-exempt, Monday–Friday, 8am–4:30pm, providing clerical, data entry and patient records support under the Program Director.

The candidate should have 3 years of secretarial experience, a high school diploma, and be proficient in Microsoft Office with typing speed around 55 wpm. HIPAA compliance and confidentiality are essential.