Administrative Assistant Holy Trinity

dor; Town of Webster (NY); On-site; USD 25,000 - 29,000; Part time

Job summary

Holy Trinity Church in Town of Webster is seeking a Part Time Administrative Assistant working 25 hours per week. This role provides secretarial and clerical support to the Pastor, staff and parish ministries, handling bulletin preparation and records entry.

Responsibilities include scheduling funerals, burials, marriages, answering calls at the reception desk, and maintaining confidentiality while ensuring timely communication with staff and parishioners.

Qualifications

• Active member of a Roman Catholic Parish Community.
• Proficiency in Microsoft Office applications required.
• Additional technological proficiency a plus.
• Relates well with people by phone and in person.
• Excellent critical thinking skills.
• Excellent verbal and written communication.
• Maintains confidentiality.
• Accurately records messages and directs visitors.
• Knowledge of Catholic Church, sacraments, rites and liturgies.
• Lifts up to 25 lbs and can navigate stairs.

Responsibilities

• Provide secretarial and clerical support to Pastor, staff, and ministries.
• Prepare weekly bulletin and update bulletin boards.
• Enter sacramental records in parish books; prepare certificates.
• Schedule funerals, burials, marriages and related records.
• Answer calls and direct messages to staff; serve at reception desk.

Skills

People skills

Critical thinking

Verbal and written communication

Confidentiality

Message recording & front desk

Catholic knowledge

Lifting

Phone & in-person relations

Technology proficiency

Tools

Microsoft Office

Job description

Holy Trinity is seeking a Part Time (25 hour per week) Administrative Assistant.

POSITION TITLE: Administrative Assistant

REPORTS TO: Pastor and Office Manager

NORMAL HOURS: Part Time hourly/non-exempt, 25 hours per week

POSITION SUMMARY:Provide secretarial & clerical support to the Pastor, staff and various ministries, committees, and boards. Prepare weekly bulletin and keep up-to-date information on bulletin boards. Enter all sacramental records in parish record books, prepare and mail sacramental certificates. Schedule funerals including presiding priest, organist, and funeral coordinator. Schedule burials and prepare burial records. Prepare marriage and convalidation records. Answer incoming calls and forward calls and messages to the appropriate staff in a timely manner while serving at the reception desk.

PAY RANGE: $18.00 to $21.00 per hour.

Qualifications:

• Active member of a Roman Catholic Parish Community.
• Proficiency in Microsoft Office applications required.
• Additional technological proficiency a plus.
• Ability to relate well with people by phone and in person.
• Excellent critical thinking skills.
• Excellent verbal and written communication and skills.
• Ability to honor and maintain confidentiality.
• Ability to accurately record messages and refer visitors or callers.
• General knowledge of the Catholic Church, Catholic Sacraments, Catholic rites, and liturgies.
• Ability to navigate stairs and lift up to 25 lbs.