Administrative Assistant: Holy Trinity Avon

Catholic Diocese of Cleveland; Avon (OH); Hybrid; USD 25,000 - 30,000; Full time

Job summary

Avon Catholic Community in Avon, OH seeks an Administrative Assistant to provide comprehensive administrative and program support to the Parish Catechetical Leadership team. You will welcome visitors, answer phones, and coordinate logistics for PSR, OCIA/OCIC, and sacramental preparation, supporting the Office of Catechetical Formation under the Pastor.

The role requires excellent organization, strong communication, confidentiality, and the ability to work as part of a team.

Qualifications

• Flexibility and adaptability in a parish setting.
• Excellent interpersonal and communication skills, with discretion.
• Strong organizational and time-management abilities for multiple programs.
• Creative problem-solving and collaborative approach to team tasks.
• Ability to work well in a team and with diverse groups.
• Clear verbal and written communication; respectful interactions with youth, families, staff, volunteers, and parishioners.
• Knowledge of Diocesan Safe Environment standards and policies.
• Proficiency with Google Workspace.
• Willingness to support various catechetical programs, including evening/weekend events.

Responsibilities

• Provide front office support, answering phones and greeting visitors.
• Assist with maintaining office appearance and supplies.
• Support planning and implementation of faith formation programs (PSR, OCIA/OCIC, sacramental prep).
• Coordinate program logistics: ordering supplies, facility requests, meeting materials.
• Maintain records per Diocesan requirements and program needs.
• Communicate with participants and volunteers in catechetical programs.
• Assist in recruiting volunteers for parish catechetical programs.
• Prepare materials for all catechetical leader programs.
• Support program execution in evenings/weekends as needed under Pastor or Leader direction.
• Provide flexible support from inception to completion of department programs.

Skills

Flexibility

Interpersonal skills

Organizational skills

Time management

Problem solving

Teamwork

Verbal and written communication

Safe Environment standards

Google Workspace

Catholic faith commitment

Tools

Google Workspace

Job description

Avon Catholic Community

Represented by:Holy Trinity Parish, AvonSt. Mary of the Immaculate Conception Parish, AvonDiocese of Cleveland

Position: Administrative AssistantClassification: Hourly - Non-Exempt - Full TimeSupervisor: Office of Pastor

Job Summary

This Administrative Assistant provides comprehensive administrative, organizational, and program support to the Parish Catechetical Leadership team in fulfilling the parish's mission of faith formation and evangelization. This position serves as the first point of contact for the Office of Catechetical Formation, welcoming visitors, answering phones, and providing exceptional customer service to parishioners, families, volunteers, and staff.

Essential Functions

• Provide front office support in answering phones and welcoming visitors.
• Support the general appearance and upkeep of the office building and supplies.
• Partner with the Parish Catechetical Leaders in the planning and implementation of faith formation programs, including Parish School of Religion (PSR), the Order of Christian Initiation of Adults and Children (OCIA and OCIC), and sacramental preparation for children and adults.
• Assist with planning and coordinating program logistics, including ordering supplies, making facility requests, and preparing items for meetings.
• Maintain and organize records accurately, neatly, and according to Diocesan requirements and the needs of the Parish Catechetical Leaders.
• Communicate with participants enrolled in various Parish Catechetical Leader programs, including PSR, OCIA, and volunteers.
• Support Parish Catechetical Leaders in the recruitment of volunteers.
• Prepare materials as needed for all Parish Catechetical Leader programs.
• Assist in the execution of programming from the Parish Catechetical Leaders' offices, including PSR nights, sacramental ceremonies, and other evening or weekend activities as needed and at the direction of the Pastor or Parish Catechetical Leader.
• Provide general flexibility and support to the Parish Catechetical Leaders in department programs from inception to completion as needed.

Position Specification / Requirements

Skills, Knowledge and/or Abilities

• Flexibility is key.
• Must be a practicing Catholic who embraces the mission of the Church.
• Exemplary interpersonal skills.
• Excellent organizational and time management skills, creative problem-solving abilities, enthusiastic collaboration, and the ability to handle confidential and sensitive information appropriately.
• Ability to work effectively in a team environment.
• Ability to interact professionally with youth, parents, staff, volunteers, and parishioners.
• Exemplary verbal and written communication skills.
• Understand and adhere to all aspects of Diocesan Safe Environment standards.
• Proficient in Google Workspace.
• Flexibility to support a variety of catechetical programs, including occasional evening and weekend activities.