Administrative Assistant, Holocaust Services & Billing

Jewish Family and Children's Services; Bala Cynwyd (PA); On-site; USD 38,000 - 55,000; Full time

Job summary

Jewish Family and Children’s Services is seeking an Holocaust Survivor Support Administrative Assistant to handle billing, invoicing, data entry, and front-desk coverage across multiple Philadelphia region sites. You will support program staff, engage with clients, and assist with event coordination for survivors and related programming.

The role requires strong MS Office skills, multi-tasking, and professional communication.

Qualifications

• Bachelor's degree with 3–5 years of related experience in non-profit administration (or HS diploma with relevant experience)
• Russian language skills a plus
• Proficient in MS Office; Excel and Outlook proficiency required
• EHR/EMR experience a plus

Responsibilities

• Process monthly invoices and vendor billing
• Enter billing data into the agency system and send check requests
• Field client calls about payments and programming
• Coordinate and produce outgoing mail and distribute mail/faxes
• Provide receptionist coverage and front-desk presence as needed
• Support social workers with documentation in client files
• Plan and support Holocaust Survivor program events and RSVPs

Skills

Communication

Phone etiquette

Multitasking

Customer service

Office teamwork

Education

Bachelor's degree + 3-5 yrs non-profit admin

Tools

MS Office

Excel

Outlook

Electronic billing system

Job description

Jewish Family and Children’s Services is seeking an Holocaust Survivor Support Administrative Assistant to handle billing, invoicing, data entry, and front-desk coverage across multiple Philadelphia region sites. You will support program staff, engage with clients, and assist with event coordination for survivors and related programming.

The role requires strong MS Office skills, multi-tasking, and professional communication.