Administrative Coordinator for Holocaust Survivor Programs

Jewish Family And Children's Service of Greater Philadelphia; Bala Cynwyd (PA); On-site; USD 42,000 - 62,000; Full time

Job summary

Jewish Family and Children’s Service of Greater Philadelphia is seeking a Holocaust Survivor Support Administrative Assistant to provide administrative, billing, and reception support across multiple offices in the Philadelphia region.

You will work with social workers, manage invoices, and assist with special programming for Holocaust survivors and related collaborations with partner organizations. The role requires strong organizational skills and a professional, confidential manner.

Qualifications

• Bachelor's degree with 3–5 years of related experience in non-profit administration is preferred.
• Russian language skills (written and spoken) a plus.

Responsibilities

• Process monthly invoices with program manager and accounting; ensure accurate billing.
• Interface with providers and vendors to ensure timely invoicing.
• Enter billing data into electronic system and send check requests to Fiscal Department.
• Field client calls about payments and programming; assist with program events.
• Reception duties when needed; be the friendly face of JFCS for clients and partners.
• Coordinate and produce outgoing mailings; manage mail intake and faxes.

Skills

Organizational skills

Phone presence

Communication skills

Teamwork

Education

Bachelor's degree

High School diploma / GED or Associates

Tools

MS Office

Excel

EHR/EMR systems

Job description

Jewish Family and Children’s Service of Greater Philadelphia is seeking a Holocaust Survivor Support Administrative Assistant to provide administrative, billing, and reception support across multiple offices in the Philadelphia region.

You will work with social workers, manage invoices, and assist with special programming for Holocaust survivors and related collaborations with partner organizations. The role requires strong organizational skills and a professional, confidential manner.