Student Activities Coordinator

Motlow State Community College; Smyrna (TN); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Retirement plan

Health and dental insurance

Tuition discounts

State employee discounts

Thirteen paid annual holidays

Job summary

Motlow State Community College in Smyrna is seeking a Student Activities Coordinator to support the Dean of Student Services with clubs, events, and activities on campus.

The role involves planning diverse events, managing budgets, coordinating student workers, and promoting an inclusive campus environment that fosters belonging. A high school diploma plus clerical/event experience is required; an associate degree is preferred.

Qualifications

• High school diploma or equivalent with minimum three years clerical, event coordination or secretarial experience in an educational or business setting.

Responsibilities

• Provide general administrative support to the Dean of Student, club advisors/sponsors, student leadership and other campus constituents.
• Plan and coordinate a varied range of events and activities, such as cultural events, social gatherings, workshops, and recreational activities that ensures a well-rounded calendar of student activities.
• Assist with purchasing for activities including processing pcard orders, supply orders, Sciquest orders, and disbursements; Assist with inventory and purchasing of event supplies.
• In collaboration with the Dean of Students, manage club/event budgets to include allocations, travel, disbursements, purchasing, verification, for student activities, ensuring financial resources are allocated effectively and responsibly.
• Encourage and facilitate student involvement in campus activities, clubs, and organizations. Effectively communicate event details, schedules, and other relevant information to students through various channels, such as newsletters, social media, and campus announcements.
• Collect feedback from students and stakeholders to evaluate the success of events and activities.
• Use assessment data to improve future programs and initiatives.
• Maintain records related to student activities, including attendance, budgets, and event evaluations.
• Coordinate student workers or volunteers involved in organizing and executing events.
• Provide leadership and guidance to student leaders involved in planning and coordinating activities.
• Stay informed about current trends in student engagement, event planning, and higher education.
• Attend workshops, conferences, and training sessions to enhance professional skills.
• Travel to other campuses as needed to coordinate events.
• Other duties as assigned.

Skills

Event coordination

Administrative support

Budget management

Education

High school diploma or equivalent

Associate degree or higher

Job description

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

Student Activities Coordinator

Campus: Smyrna

Position number: B99554

Salary: $37,010 to $40,010

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function

Provide support to the Dean of Student with student clubs, organizations and activity/events. Provide and coordinate events that create a vibrant and inclusive campus environment, while fostering a sense of belonging.

Minimum Qualifications

High school diploma or equivalent with minimum three years clerical, event coordination or secretarial experience in an educational or business setting.

Preferred Qualifications

Associate degree or higher earned from an accredited institution and one year clerical or secretarial experience in an educational, accounting or business setting.

Major Duties and Responsibilities

• Provides general administrative support to the Dean of Student, club advisors/sponsors, student leadership and other campus constituents. Maintain event/activities supplies, mail/courier coordination, ordering and inventory of needed equipment and supplies, travel planning and processing, provide equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of financial, and statistical records.
• Plan and coordinate a varied range of events and activities, such as cultural events, social gatherings, workshops, and recreational activities that ensures a well-rounded calendar of student activities.
• Assist with purchasing for activities including processing pcard orders, supply orders, Sciquest orders, and disbursements; Assist with inventory and purchasing of event supplies.
• In collaboration with the Dean of Students, manage club/event budgets to include allocations, travel, disbursements, purchasing, verification, for student activities, ensuring financial resources are allocated effectively and responsibly.
• Encourage and facilitate student involvement in campus activities, clubs, and organizations. Effectively communicate event details, schedules, and other relevant information to students through various channels, such as newsletters, social media, and campus announcements.
• Collect feedback from students and stakeholders to evaluate the success of events and activities.
• Use assessment data to improve future programs and initiatives.
• Maintain records related to student activities, including attendance, budgets, and event evaluations.
• Coordinate student workers or volunteers involved in organizing and executing events.
• Provide leadership and guidance to student leaders involved in planning and coordinating activities.
• Stay informed about current trends in student engagement, event planning, and higher education.
• Attend workshops, conferences, and training sessions to enhance professional skills.
• Travel to other campuses as needed to coordinate events.
• Other duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of the role and function of community colleges in their service areas.
• Knowledge of coordination and planning of events.
• Knowledge of applicable college policies, along with local, state, and federal laws, codes, and regulations.
• Ability to relate effectively to people of varied academic, cultural, and socioeconomic backgrounds using tact, diplomacy, and courtesy.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and internal/external community constituents.
• Communicate effectively, both in writing and verbally, with employees, college administrators, community members, vendors and other stakeholders.
• Ability to work independently and manage time and resources efficiently and effectively.
• Strong computer skills to include database management, word processing, spreadsheets, and email.
• Ability to enhance the campus community and develop collegiate culture.
• Ability to develop and maintain positive and effective professional relationships with faculty, staff, students, community partners and other stakeholders.

Motlow College is an EEO/Title VI/Title VII/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.